Avis de recrutement : Oxfam recrute un(e) Assistant(e) administratif(ve) et de liaison à Amman, Afghanistan.

 

 

 

 

 

 

KEY RESPONSIBILITIES

  • Prepare lease contract agreement for international staff’s apartments and guest houses and any other official accommodation as may be needed
  • Follow up on the guest house, office and international staff personal apartments’ contracts extension and terminations according to their contract period and need and ensure renewal and termination and other relevant actions are undertaken on a pro-active basis.
  • Prepare telecommunications and internet service payment requests respectively for Jordan office, regional platform and CaLP and any other Oxfam entity as may be needed.
  • Assist in organizing appointments with external targets such as other national and international organizations, Government Authorities as required.

Work, Residency permit and visa tasks

  • Support in processing of entry Visa/Residence/Work Permits / Exit re-entries/ travel permits/ Final Exit for international visitors and staff.
  • Support t in ensuring that all normal legal requirements such as visas, work permits, in country are completed on time according to the law and participate in all legal requirements/processes and represent Oxfam with MOI& MOSD, MOT& I when required.
  • Support to obtain the required Government approvals in advance to allow Oxfam to hold conferences and events in Jordan
  • Support and facilitate to renew annual registration at Amman Municipality for Amman country & regional platform offices
  • Manage the Admin filing system ensuring all paperwork for all processes including copies of visas, work and residence permits, government approvals are kept in proper order.
  • Checking the post office box regularly and ensuring that post is properly handled and managed
  • Support in laboratory tests for staff with MOL when required.
  • Any other task that may be assigned by the line manager from time to time.

PERSON SPECIFICATION

Most importantly, every individual at Oxfam GB needs to be able to:
• Live our values of INCLUSION, ACCOUNTABILITY and EMPOWERMENT (read more about these here).
• Ensure you commit to our ORGANISATIONAL ATTRIBUTES (including adhering to the Code of Conduct):

  1. Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or identity.”
  2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

Experience, Knowledge & Competencies

Essentials
For this role, you will need to model Oxfam’s feminist leadership approach so we have selected the most relevant feminist leadership practices which we will use for assessment purposes (which you can read more about here):

  • Self-Awareness;
  • Good knowledge management of communication system.

PERSON SPECIFICATION

  • Excellent organization skills;
  • Able to work under pressure;
  • Well-developed interpersonal, communication and team skills and proven ability to be flexible and adaptable in demanding situations;
  • Strong computer skill including ability to work with windows competently and accurately. Email operation;
  • Excellent communication skills, both oral and written;
  • Creative thinking;
  • Fluency in English language.

At interview, shortlisted candidates will also be assessed on our values and organisational attributes, as
outlined above.

Desirable

  • Degree/Diploma related to Administration and business Management
  • 2-3-year experience in administration and liaising task preferably with an International NonGovernmental Organisation
  • Patient, courteous, empathic, and fun personality
  • Efficient and organized
  • Ability to prioritize work according to importance and deadline; meeting conflicting work demands.
  • Has initiative, patience, tact, and able to work with minimum supervision
  • Manages own time and deals with some conflicting priorities without upward referral.
  • Demonstrates adaptability and flexibility in all aspects of working.
  • Influences decision-making on specific issues relating to routine projects and tasks.
  • Ability to work effectively in a team and support others in their work.
  • Makes decisions on routine matters without close supervision.
  • Takes responsibility for expanding own knowledge.
  • Shares knowledge and improvements and may supervise the workflows of others.

How to apply 

As part of your online application, please upload your up to date CV and a covering letter explaining your suitability against the essential criteria in the job profile. 

Apply here

Closing Date : 21 March 2023