L’OMS recrute un Assistant de direction – RH et voyages, Cox’s Bazar, Bangladesh

 

 

Objective of the programme

The objectives of the Programme are to deliver WHO core function with particular focus on the organization’s directing and coordinating role for international health as expressed in the constitution. The immediate objective is to develop and sustain WHO as a flexible, learning organization, enabling it to carry out its mandate more efficiently and effectively.

This individual will support the programme of WHO Bangladesh with focus on Cox’s Bazar Emergency Sub-office (WSO) by providing HR, travel and administrative service.

Description of duties:

Under the overall supervision of Head of Sub-office (HoSO) and direct technical supervision of Technical Officer – Admin and Finance, the incumbent will be performing the following duties and responsibilities:

HR & Records management:

  • Assist in preparation of shortlisting applicants based on eligibility, qualification and competencies and position requirements relating to the recruitments for the CXB office.
  • Follow-up and support new arrivals including scheduling and facilitation of induction/orientation sessions in Cox’s Bazar to ensure new staff, consultants and SSAs are adequately briefed on their roles and expectations.
  • In close coordination with the WCO HR and EA Coordination, ensure appropriate onboarding and exit formalities are in place including timely submission of performance evaluation and end of mission reports for consultants.
  • Maintain records of SSA holders working for the emergency program in CXB including copies of the timely extension of SSA contracts.
  • Maintain records of staff, consultants, and others deployed to CXB ensuring copies of contracts, reporting forms, leave records, assignment reports, technical evaluation and clearance certificates are adequately maintained.

Travel:

  • In consultation with AFO, determines the R&R entitlement of deployees, where applicable, raise R&R Travel Authorizations and maintain records of pre and post travel documentation like travel authorization, boarding pass and invoices for payment travel cost etc.
  • Initiate Travel Authorization for duty travel of staff and deployees and make bookings in coordination with WCO Dhaka.
  • Assist missions and delegations visiting CXB in making travel arrangements and hotel reservations in coordination with the Operations Support, Security and Logistics team assistant.

General Admin Support:

  • Drafts/prepares general correspondences ensuring grammatical accuracy, spelling, format, and conformity with procedural directives and assist in preparing technical presentations.
  • To provide General Administration Support to the Technical Team as and when required.
  • To carry out any other related jobs as requested by the supervisor

Required Qualifications:

Education:

Essential: University degree in Human Resources, Management, Administration, Finance/Accounting or related field from a recognized University.

Desirable: Any advanced relevant HR training, Post-Graduation Diploma in Human Resource Management (PGDHRM).

Experience:

Essential: Minimum of 3 years’ relevant of work experience in human resources, travel and related general administrative and support areas.

Desirable:

  • Experience in UN agency, International Organization, NGO, Multinational Company, etc.
  • Experience in Oracle-based or other ERP system would be an added advantage.

Functional Knowledge and Skills:

  • Ability to carry out a wide variety of tasks
  • Ability to take notes and prepare draft documents/correspondence
  • Proficiency in MS Office software (i.e. word processing, excel, outlook, power point, access etc.)
  • Experience in GSM/Oracle-based or other ERP system is desirable
  • Knowledge of public health system and services in Bangladesh
  • Organizational skills: deadline compliance, proactive action
  • He/she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, the cluster and WHO, to be able to brief others and explain procedures

Competencies:

  • Teamwork
  • Respecting and promoting individual and cultural differences
  • Communication
  • Producing results
  • Moving forward in a changing environment

Languages:

  • Excellent knowledge of spoken and written English.

Computer Literacy:

Skilled in MS Office package especially in Word and Excel.

 

Duty Station: Cox’s Bazar, Bangladesh

Salary & others benefits:

WHO offers locally competitive packages such as:

  • Monthly salary: BDT 72,675.00 (SSA – 5, Step I) (non-negotiable)
  • Insurance, Leave and Applicable holidays as per WHO rules.

Additional Information:

  • This Vacancy Notice may be used to fill similar positions at the same level.
  • Only candidates under serious consideration will be contacted.
  • A written test and interviews will be used as a form of screening
  • WHO is committed to workforce diversity.
  • WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • For information on WHO’s operations please visit: http://www.who.int.
  • WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
  • Any extension of appointment would be subject to programmatic requirements, performance of the incumbent and availability of funds.
  • Qualified female candidates are encouraged to apply.

DATE LIMITE : 11/04/2022.

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