Recruitment of a Programme Support Assistant – (2000031A), Hsipaw
Key accountabilities:
Administration:
- Assist PC for regular payments (such as office rent, utility charges for water and electricity) and periodical payments as and when required
- Assist PC to make sure all vehicle in the field office are insured.
- Under supervision of PC, hotel booking, air ticketing and other logistical arrangement in the field office.
- Assist in proper allocation of workstations, furniture and equipment in office buildings.
- Managing stationery supplies, office supplies, staff house supplies in assigned office.
- Assist PC for logistical arrangement such as finding venue, arrangement of refreshment/food, procurement of stationeries etc.., for internal staff capacity trainings and workshops.
Human Resources:
- Assist PC in field office recruitment process in advertising and contacting for interviews.
- Keeping daily attendance records and submit compiled monthly report to Program Support Coordinator at Lashio.
- Make sure leave request letters are properly recorded and are match with daily attendance sheet.
- Assist Program Support Coordinator to ensure staff’s employment related file such as personal information, contracts and documents are updated and file properly
Logistics:
- Assist PC to receiving, dispatching and recording of any incoming and outgoing stock movement of regional to field office and then to respective teams.
- Handling fuel issue for both vehicles, generators and fuel stock In/Out in Log books with assigned guards under close supervision by Program Support Coordinator.
- Checking the log sheets of the vehicles & generators on daily basis with drivers and guards.
- Assist PC to ensure the daily check lists of vehicles and generators with the drivers/security guards.
- Assist the PC with motorbikes/generators repair and maintenance when necessary.
- To Program Support Officer with his/her daily tasks and to cover his duties in his/her absences.
Finance (In case of Finance focal person absence)
- Manage and assist for financial task and assigned respectively office in collaboration with PC & Finance Officer.
- Checked all expenditure with necessary supporting documents depend on requirements.
- Assist to Finance Officer and PC depend on each expense checking and data entry.
- Support to Finance Officer and PC for checking vouchers process depend on needed and assigned.
Child Safeguarding :
- Ensure that all beneficiaries of your program are receiving ongoing, age-appropriate verbal or written information in relevant languages about Save the Children’s Child Safeguarding Policy and Code of Conduct.
Others:
- Comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies.
- Performs other relevant duties as assigned by the Supervisor.
- Support to other relative activities if necessary.
- To perform other task which is assigned by supervisor.
Person specifications:
- Bachelor’s Degree
- At least one year experience in related field
- Professional working experience, preferably in the development sector, is an advantage
- Experience in Administration, HR, or Logistics is an advantage
- Experience with international organizations is an advantage
- High level of integrity and ability to work as part of a professional team
- Open and Dynamic
- Ability to work under high pressure to meet tight deadlines
- Proven team working ability
- Willingness to work in field office location
- Commitment to and understanding of Save the Children’s aims, values and principles
- Good communications skills, including English language ability
Computer proficiency, especially MS Word and Excel
Location: Hsipaw
Employee Status: Fixed Term
Closing Date: Jun 20, 2020
Apply here