Avis de recrutement : PAM recrute un(e) Assistant(e) de soutien aux entreprises (logistique) en Birmanie.

 

 

 

 

 

 

JOB PURPOSE

To provide specialized and technical support to track the progress of/inform programme activities implemented to meet food assistance needs. To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the direct supervision of Logistics Associate and the overall supervision of Head of Filed Office in Maungdaw, Business Support (Logistics) will be responsible for the following duties:

  • To interact with shipping agents and supplier in order to be available all WFP commodities timely, cost effective and safe manner.
  • To prepare food transport request and provide day-to day reports on the progress and movement of food and NFI.
  • To frequently visit WFP’s storages facilities and ensure that they are in operating condition and work closely with warehouse keepers to maintain a good record of food storages and movement and ensuring all records are entered in the LESS system.
  • Maintain follow-up with CPs focal persons for day-to-day support and ensure implementation of LESS last mile and review of data uploaded by CPs and share feedback with CPs on the quality of data management.
  • Create Transport Purchase Order (TPO), (LTI/STO), SES timely in the WFP’s LESS system and analyses reasons for stock discrepancies/damages, investigate missing quantity and prepare the reports recommending appropriate solutions, to enable informed decision-making.
  • Record, review and prepare WFP’s internal transport payment and CPs payment request by maintaining database system.
  • Coordinate with both internal and external stakeholders to compile information of receive/dispatch of commodities including transshipment (truck to truck or boat to truck) against official approved documentation (e.g., STOs, waybills and/or delivery notes) ensuring accuracy in physical count of commodities including the quality in compliance with the established standards.
  • Ensure accurate maintenance of confidential files, data, and warehouse transaction records to enable immediate reporting on commodity movements in line with the corporate requirements.
  • Coordinate with warehouse keepers to compile Daily Stock Movement Report (DSMR) and accurate inventory checks supporting internal control systems.
  • Support regular monthly physical stock inventory exercise, to ensure compliance with IPSAS and standard business requirements.
  • Implement appropriate measures to safeguard food and non-food commodities, to ensure quality control using standard preventive measures in line with WFP established procedures.
  • Monitor ongoing shipments, pipeline information, insurance claims, and other data.
  • Perform other related duties as required.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable
Experience: Four or more years of progressively responsible work experience in port operations, shipping, clearing and forwarding, air operations, large scale road/rail transport and distribution management.

Knowledge & Skills:

Knowledge of humanitarian assistance and development practice.

Good understanding of logistics/ supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

Preferable to have general knowledge of UN system policies, rules, regulations and procedures governing procurement administration.

Training and/or experience utilising computers, including word processing, spreadsheet and other standard WFP software packages and systems.

Language:

Must have good command in both oral and written English and Myanmar. Preferably, fluent in local language of duty station.

All WFP Employees are expected to demonstrate the competencies and standards of behaviour aligned withour core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:
• Leading by example with integrity,
• Driving results and delivering on commitments,
• Fostering inclusive and collaborative teamwork,
• Applying strategic thinking,
• Building and maintaining sustainable partnerships.

HOW TO APPLY

To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings).
WFP will not request payment at any stage of the recruitment process including at the offer stage.
Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

Request for Disability related Reasonable Accommodations:
It is important to WFP to create an accessible and inclusive workplace for everyone. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the selection and hiring process, please direct your request and inquiries to [email protected].
A member of the reasonable accommodation team will contact you to confidentially discuss your needs.

This email is only to be used for any disability related accessibility requirements, and not for sending the application itself.
Due to volume of applications, any applications or CVs sent through this email address will not be considered as a formal application and will not receive a reply from WFP.

Deadline of Application: 27 June 2023