Vacancy No. :
Assistant, CameroonGrade :
Contract type :
Duration of contract :
2 yearsDate : 15 May 2020
Application Deadline : 13 June 2020 (24 day(s) until closing deadline)
Currently accepting applications
Organization unit : AI/RSD Regional Support Team, West and Central Africa (AI/RSD) / AI/CMR Cameroon (AI/CMR)
Duty station : Yaounde Cameroon
Mandate of the department :
Provide leadership and coordinate support for an expanded UN system response to support the country towards ending AIDS as a public health threat as part of the Sustainable Development Goals (SDGs) with a Fast-Track approach to rapidly scale up HIV services focused on populations and locations most affected by the epidemic. Promote effective use of strategic information to better understand and track the epidemic as well as trends, and to measure progress and the sustainable impact of the response. Support efforts to strengthen the capacities of communities and their meaningful engagement in health, social protection and human rights mechanisms. Provide intellectual leadership to guide policy decisions and programmes, including the creation of an enabling political, fiscal and legal environment to achieve Zero new HIV infections, Zero AIDS-related deaths and Zero stigma and discrimination as set out in global policy declarations adopted by UN Member States. Ensure full integration of efforts with UN Reform developments. Promote, support and provide guidance to national partners and the UN system in integrating HIV and AIDS into wider UHC and country development challenges while reaching global AIDS targets to end AIDS as a public health threat by 2030 and leave no one behind.
Main tasks and Responsibilities of the Position :
Under the general supervision of the UCD and working closely with other UCO staff, the incumbent provides secretarial and administrative support, and is assigned part of or all the following duties and responsibilities :
Screen incoming calls, emails, and correspondence and handle telephone queries, taking appropriate action; draft and finalize correspondence based on instructions or on own initiative; proof-read and edit, for grammar and style, correspondence, reports and documents before signature/approval. Keep the UCO’s contact directory and mailing lists updated. Design and draft presentations in PowerPoint, briefing notes, fact-sheets and communication materials. Manage the supervisor’s calendar, including setting up of meetings and appointments, prepare files with background materials; and ensure coverage arrangements in the absence of supervisor.Contracts :
Prepare contracting and procurement documents (e.g., proformas), and manage the UCO’s contracts and agreements ensuring conformity with UNAIDS administrative rules and procedures, and track and request deliverables and once approved process payments. Initiate reprogramming and contract extensions, where necessary. Ensure all documents are systematically uploaded available in ERP and UCO’s shared folder.Personnel-related issues :
Monitor the contractual status of staff and consultants, drawing to the attention of the supervisor in a timely manner contract ending dates; initiate extensions where necessary; monitor due dates of performance evaluation reports, and coordinate travel and leave calendar. Assist with management of locally initiated recruitment processes (i.e., interns and consultants) in conformity with UNAIDS rules and procedures.
Organization of meetings/missions : Manage the planning and implementation of meetings, workshops, visits and missions organized or supported by the UCO, as well as regular divisional/team meetings, including but not limited to drawing up agendas and preparing background files, drafting minutes and notes for the record; organize conference calls and video conferences.
General Administration : Participate in the harmonisation of administrative and management systems within the office/team, sharing experiences and lessons learnt with others; developing and maintaining a comprehensive filing system; coordinating quarterly travel plans; and handling all aspects of travel arrangements for the supervisor and other staff/consultants. Assist with management of office premises and maintenance of equipment.
Finance : Maintain and monitor financial records of the UCO and verify accuracy of data. Prepare financial reports reconciling expenditure with budgets and workplan. Identify and draw to the attention of the supervisor gaps and discrepancies in financial records and accounts.
Perform other related duties as assigned, including replacing and backstopping for other UCO staff as required.
Required qualifications :
Essential : Completion of secondary school, or relevant technical or vocational training.Desirable : Higher education.
UNAIDS Values :
- Commitment to the AIDS response ;
- Integrity ;
- Respect for diversity.
Core competencies :
- Working in teams ;
- Communicating with impact ;
- Applying expertise ;
- Delivering results ;
- Driving change and innovation ;
- Being accountable.
Essential : Five years’ experience in secretarial positions, including experience in dealing with administrative issues, and some experience in the UN System, including knowledge of its rules and procedures.
Desirable : Experience in UNAIDS or WHO and in the use of system such as ERP.
Languages : Essential: Excellent knowledge of English and French together with that of the local language (where the local language is not an official language).Desirable : Knowledge of another UN official language
Additional Information :
Please note that for this vacancy only nationals of Cameroon and legal residents holding a valid residence or work permit are eligible to apply. A valid passport will be requested. Furthermore, only online applications will be accepted. Other similar positions at the same level may be filled from this vacancy notice.
Annual salary : (Net of tax) 9166 thousands of CFA francs at single rate