REQUEST FOR EXPRESSIONS OF INTEREST

“JUNIOR BUSINESS CLASSIFICATION SCHEME CONSULTANT”

AFRICAN DEVELOPMENT BANK

Avenue Joseph Anoma, 01 B.P. 1387, Abidjan, Côte d’Ivoire

Corporate IT Services Department (CHIS)

E-mail: [email protected]

Telephone: (+225) 27 20 26 22 61/ (+225) 27 20 26 25 83

Expressions of interest are being requested for Junior Business Classification Scheme Consultant

 

Brief description of the Assignment:

The Bank is engaging in the implementation of its Digital Strategy and various Bank Units are collaborating to help automate business processes in a creative yet effective and efficient manner. Among one of those initiatives is the SANKOFA Programme, which is being implemented in close collaboration with the General Secretariat (PSEG), the Corporate Services and Human Resources Complex (CHVP), and other implementing units. The programme needs to be scaled up in order to accelerate implementation Bank-wide.

One core component of the Programme consists of applying business classification scheme, Disclosure and access to information, recordkeeping requirements in a file plan on the one hand and, building effective document review and approval workflow processes that include digital signature, essential business processes integrated and ends with records capture at process value chains on the other. The Junior BCS Consultant will “play a key role in the Bank-wide implementation of SANKOFA by helping speed up the BCS capture and file plan creation process.

The objective of this consultancy is to accelerate provision of business metadata requirements through consulting services for the ongoing SANKOFA program implementation. The Junior Consultant will work with relevant Bank Units and Departments to develop a Business Classification Scheme, based on the Functions, Activities, Transactions and business processes of these Bank Units/Departments and the documents that are generated from these activities. He/She will also take part in the training of users and perform other duties as assigned.

Department issuing the request: Corporate Information Technology Services (CHIS)

Place of assignment: Abidjan /Cote D’Ivoire

Duration of the assignment: 06 months

Tentative Date of commencement: 01 July 2021.

Detailed Terms of reference for the assignment: The TOR is in annex 1 below.

Deadline for applications: Tuesday 25 May 2021 at 17h00 Abidjan local time.

Applications to be submitted by email to: [email protected]

Any questions and requests for clarifications may be sent to: [email protected]

Please attach updated Curriculum Vitae on the basis of the template below:

MODEL CURRICULUM VITAE (CV)

Title of the Assignment:
Department:
Surname: First Name:
Birth Date: Nationality:
Address: Country:
Telephone: E-mail:
Are any of your family members (spouse/partner, father/mother, Yes No
Brother/sister, Son/daughter,  etc.° employed  in the  African If « Yes », the
Development Bank? following data must be
provided
Name Relationship Organization Unit Place of Assignment
Language Read Written Spoken
Level
English Fair Fair Fair
Good Good Good
Excellent Excellent Excellent
French Fair Fair Fair
Good Good Good
Excellent Excellent Excellent
Other (specify) Fair Fair Fair
Good Good Good
Excellent Excellent Excellent

Key Qualifications:

Please provide (i) a summary of your experience and training highlighting the most relevant for the proposed assignment, and (ii) the responsibilities which you exercised. Utilize one half-page maximum.

Education (University Level and above only):

Name of University – City – Period Diploma Obtained Main Topic / Major
Country
From To

Professional Training:

Name  of Training Type of Training Period Certificates  or  Diploma
Institution- City  – Obtained
Country
From From

Employment Record:

Begin with your most recent employment. For each job since your Master Degree achievement, please indicate:

  • Name of the Employer
  • Type of Activity/Business of the Employer
  • Title / Function
  • Place of Employment
  • Start and End date
  • Period
  • Brief Description of main accomplishments and responsibilities
  • Technologies/framework used

Reference:

Please indicate the name and address of three persons with no family relationship with yourself, familiar with your character and titles.

I hereby certify that the responses which I provided above are all, to the best of my knowledge, true, complete and accurate. I acknowledge that an inaccurate statement or essential omission in a personal declaration or another document required by the African Development Bank might result in the rejection of my application, termination of my Contract or any other administrative sanction by the Bank. The African Development Bank may verify any statements which I made in this application.

Date: ____________

Signature:

Annex 1: terms of refrence

RECRUITMENT OF JUNIOR BUSINESS CLASSIFICATION SCHEME CONSULTANT

  1. BACKGROUND

1.1. The African Development Bank Group (AfDB) is a regional multilateral development finance institution established in 1963 with a mandate to further the economic development and social progress of African countries, individually and collectively. The Bank has approximately over 2000 staff members, who have been recruited from a wide geographic area only limited by membership in the Bank. nationalities from Africa, Asia, Europe and the Americas represented within the Bank making the institution multicultural in every sense of the word. The Bank has two official languages: English and French. It co-operates with a large network of international development partners.

1.2. The Corporate IT Services department (CHIS) is responsible for the provision of efficient, effective and modern IT infrastructure and application services to support, optimize and transform Bank’s business process for developing Africa. Under the leadership of the Bank’s Information System’s Director, CHIS department is mandated by the Bank to deliver the best possible IT services for Bank staff and help achieve the results that will get the Bank closer to accomplishing its development goals.

1.3. The Bank is engaging in the implementation of its Digital Strategy and various Bank Units are collaborating to help automate business processes in a creative yet effective and efficient manner. Among one of those initiatives is the SANKOFA Programme, which is being implemented in close collaboration with PSEG, CHVP, and other implementing units. The programme needs to be scaled up in order to accelerate implementation Bank-wide.

One core component of the Programme consists of applying business classification scheme, Disclosure and access to information, recordkeeping requirements in a file plan on the one hand and, building effective document review and approval workflow processes that include digital signature, essential business processes integrated and ends with records capture at process value chains on the other. The Junior BCS Consultant will “play a key role in the Bank-wide implementation of SANKOFA by helping speed up the BCS capture and file plan creation process.

  1. Objective

The objective is to accelerate provision of business metadata requirements through consulting services for the ongoing SANKOFA program implementation. The Junior Consultant will work with relevant Bank Units and Departments to develop a Business Classification Scheme, based on the Functions, Activities, Transactions and business processes of these Bank Units/Departments and the documents that are generated from these activities. He/She will also take part in the training of users and perform other duties as assigned.

  1. Scope of services

The Consultants duties will include the following:

3.1.        Part I: Business Classification Scheme

  • Perform the creation, maintenance, and execution of metadata and taxonomy structure following existing standards and best practices; 
  • Documentary review of existing and ad hoc activities list, storage maps, and other information resources about Bank units to derive preliminary Business Classification Scheme (BCS) to be improved during units interview and review; 
  • Intellectual organization of Bank activities, across business complexes, departments and units, as designed by the Bank, with focus on Functions, Activities, Transactions and Business Processes; 
  • Elicit and capture Bank Activities’ values (Vital/Critical, Important, Essential), and their need for higher or lower security classification, the roles that perform these activities, to inform records values, security level and retention in file plan; 
  • Collaborate with other consultants and Bank employees; 
  • Translate requirements into a file plan that will be implemented in SANKOFA; 
  • Support the implementation of the BCS and records file plan in SANKOFA; 
  • Format the BCS and file plan in ways that make them easy to implement; 
  • Test and validate BCS before and after implementation in SANKOFA for improvement.

3.2.        Part II: Collaboration

  • Work efficiently and effectively with other consultants and Bank employees to deliver a file plan that gets validated for implementation based on priorities and changes; 
  • Contribute to information gathering efforts, documentation review, interviews, focus groups discussions etc. ; 
  • Enforce proper tagging and asset categorization. 
  • Monitor existing use cases and propose future use cases.

3.3.        Part III: Other duties as assigned

  • Support all other SANKOFA initiatives or activities including change management and training.
  1. Key qualifications of the consultant

The assignment requires the services of a qualified Consultant with knowledge and experience in Business Classification Scheme, Records File Plan, Enterprise Taxonomy and Business Process.

  • The Consultant should demonstrate experience with development and implementation of BCS and File Plans. 
  • The Consultant must possess a minimum of three (03) years of proven relevant work experience preferably gained in a bilateral and/or multilateral organizations or government agencies; 
  • Consultant should possess an excellent oral and written command of one of the Bank Group’s working languages, and a good working knowledge of the other language. 
  • The Consultant must have a University degree, preferably a Master’s degree or higher, in a relevant field such as, but not limited to: Ontology; Applied Linguistics, Business Law, Business Process Engineering/Re-engineering) or Library & Archives sciences; Relevant practical and demonstrated experiences can be considered a substitute for the degrees in the specific domains; 
  • The Consultant should have a good knowledge of Information Management / Records Management theories, principles, best practices and standards such as ISO 26122, ISO 23081 and ISO 15489;
  • The Consultant should have knowledge of Information Management, Business Process Analysis, Records Management, Metadata systems/technology and possess the ability to assess implications of implementations, with view towards usability for users and sustainability for both the users and the Bank; 
  • The Consultant should have excellent interpersonal and communication skills 
  • Good analytical, thinking, multi-tasking skills; be timely-delivery-oriented, client-focused and being a team player will be an asset; 
  • The Consultant should have the desire to learn, apply and help improve the BCS/File plan.
  1. Deliverables

5.1 A highly usable Business Classification Scheme and records file plans

Part of SANKOFA implementation involves the intellectual organization of Bank business complexes, departments ad units, as designed by the Bank, in terms of Functions, Activities, Transactions and Business Processes. Records generally inherit their subject, value, retention and security classifications from the BCS, business processes, their contents, regulations (GDPR) and rules that apply to them. The SANKOFA Team is working on supporting records classification based on the information Bank entities (complexes, departments, regions, divisions) share about their Functions, Activities, Transaction and Documents/Records types received/created at each step of the business process for each activity. The goal is to identify, collect, rationalize and simplify the hierarchical classification in order to achieve a more comprehensive, harmonized, reusable and easily implementable BCS and Bank-wide document and records filing plan (or file plan).

The Junior BCS Consultant is expected to work with minimal supervision and conduct documentation review, interviews, focus groups discussions, and deliver a highly usable Business Classification Scheme with view to implementation as specified by, and in coordination with, the SANKOFA Team.

5.2 An implementation plan of the BCS/File plan, its testing and improvement

The Junior BCS Consultant will work under the direction of the Senior BCS Consultant and in coordination with the SANKOFA Technical Team in confirming accurate configuration of the BCS/File Plan on the SANKOFA platform. This will require extensive testing with the BCS team and with SANKOFA Key Business users. The Junior BCS Specialist will assist the Senior BCS Specialist to document the process at each stage, identify issues and suggest remedial action.

5.3 Training of users

The Junior BCS Specialist will work with the SANKOFA project team and under the direction of the Senior BCS Consultant to deliver training on SANKOFA (purpose, policies and processes) to Bank staff.

  1. Duration

The assignment duration is six (06) months as from the date of signature of the contract and the commencement date is expected for 01 July 2021.

  1. Location

The work will be carried out at the Bank’s Headquarter in Abidjan, Cote d’Ivoire. However,

the work may be carried out remotely during the COVID-19 lockdown period, subject to relevant approvals.

  1. Reporting line

The Consultant will have a dual reporting line, namely to the Chief, Programme Management Officer and the Chief, Records Management and Classification Officer.

  1. Remuneration

The Consultant will receive a monthly lump sum rate based on his/her experience. No additional benefits or per diem will be paid. The individual Consultant is responsible for his/her own health insurance and own accommodation costs.