Avis de recrutement : Expertise France recherche un(e) Assistant(e) chargé(e) des achats et de l’administration en Irak.

Under the supervision and guidance of “Chief of Procurement and Rehabilitation Component”, the “Procurement and Administrative Assistant” is responsible for effective delivery of promotes a collaborative, client focused, quality and result oriented approach in the Procurement services of MRCC.

General Administration:

• Maintain and update procurement records including filing of contracts, develop and maintain a filing system, binding and scanning of documents, updating contractual documents;
• Schedule and coordinate Meetings including organizing meeting rooms or via Microsoft Teams, taking notes and minutes in meetings, preparing documents for meetings;

• Maintain and update the contact lists of all corporate services contracts/supplier list;
• Assist in the preparation of regularly scheduled reports;
• Follow-up with Logistics department on MRCC team travel support is provided;
• Ensured security clearance, travel authorization, tickets for field visit of project staff;
• Liaise with finance reconciliations of receipts and payment;
• Manage event organizers and follow up on required services to be delivered;

• Maintain Inventory and records for purchased equipment and prepare donation letters accordingly;
• Interpretation when required from English to Arabic and/or Kurdish and assistance at meeting between the procurement and vendors.

Procurement

• Assess procurement requirements, prepare procurement plans, draft specifications, and initiate procurement process;
• Assist and support in the procurement’s procedures / tender documents for RFQs, RFPs, for MRCC procurement;
• Arrange meeting to evaluate tenders and quotation documents as and when required;
• Check quality of deliverables and ensure that procured items are delivered properly as per specification as well as contract agreement and deal with performance evaluation of vendors;
• Assist to ensure timely procurement of goods/logistical requirement and services through monitoring the procurement progress with vendors;
• Prepare reports on procurement for project staff;
• Researching pricing obtaining quotes locally on items;
• Assist with the coordination with the selected bidder to ensure completion of administrative processes including Bid Security, contract award notice and that contract supportive documents are distributed accordingly;
• Tracking all transactions of each procurement.