Avis d’appel d’offre pour la demande d’expression d’intérêt (eoi) pour les services de conseil pour préparer un rapport d’achèvement de projet, Kenya

THE REPUBLIC OF KENYA

REQUEST FOR EXPRESSION OF INTEREST (EOI) FOR CONSULTANCY SERVICES

CONSULTANCY TO PREPARE A PROJECT COMPLETION REPORT (PCR) FOR THE PROJECT “SUPPORTING THE IMPLEMENTATION OF KENYA’S NATIONAL GREEN ECONOMY STRATEGY THROUGH THE DEVELOPMENT OF LOW CARBON PROJECTS AND RESOURCE MOBILIZATION” (INDIVIDUAL CONSULTANT)

The Government of the Republic of Kenya (GoK) received grant financing from the African Development Bank towards supporting the Implementation of Kenya’s National Green Economy Strategy through the development of Low Carbon and Climate Resilient Projects and Resource Mobilization Project. The project aim was ‘to develop investment-ready programs and projects that will advance the Country’s transition towards a green economy.’

GoK intends to apply part of the agreed amount for this grant, whose disbursement in respect of the signed contract will be subject to approval of financing by the Bank, to make eligible payments under the contract for the Consultancy services to prepare the Project Completion Report.

The Consultancy service is expected to include the following main tasks;

Assessing the extent to which the overall project design remains valid, and will review the project’s concept, strategy, and approach within the context of effective capacity development and sustainability ;
Assessing the extent to which project management and implementation has been effective, efficient and responsive ;
Examining the relevance, efficiency, effectiveness and sustainability of operational activities and results achieved by the project to-date, by showing how the component(s) processes and outcomes have contributed (or have the potential to contribute) to the achievement of project and AfDB/ACCF climate change goals ;
Looking at how the project contributed to improved governance local and national levels, and examining how governance issues have impacted on the achievement of project goals and outputs ;
Assessing how and to what extent the project has built management, planning and operational capacity among the project’s stakeholders, particularly at the community levels ;

Highlighting challenges, lessons learned and best and worst practices in addressing issues relating to relevance, performance and success ;

Development of the Project Completion Report based on the ACCF format and acceptable to the Clien ;

The National Environment Trust Fund (NETFUND), being an authorized agent of the Government of the Republic of Kenya now invites eligible consultants to indicate their interest in providing the above services ;

Interested consultants must provide information indicating that they are qualified to perform the services (curriculum vitae describing education and training, similar or related assignments, experience in similar conditions etc) ;

Eligibility criteria, establishment of the short-list and the selection procedure shall be in accordance with the African Development Bank’s “Rules and Procedures for the use of Consultants” [May 2008 edition-Revised July 2012], which is available on the Bank’s website at http://www.afdb.org. Borrowers are under no obligation to shortlist any consultant who expresses interest. The selection procedure shall be in accordance with the African Development Bank’s “Procurement Policy for Bank Group Funded Operations, 2015”,which is available at https://www.afdb.org/fileadmin/uploads/afdb/Documents/Policy Documents/Procurement_policy_for_bank_group_funded_operatons.pdf. ;

Interested consultants may obtain further information at the address given below during office hours (weekdays from 0800hr to 1700hr EAT, excluding public holidays) before May 3, 2021 ;

National Environment Trust Fund (NETFUND) Attention to: Manager, Supply Chain Management National Water Plaza, 1st Floor, Dunga Road, Industrial Area. P.O. Box 19324, 00202, Nairobi Kenya Telephone number: +254 20 2369563 Email: [email protected] ;

Packages containing expression of interest should be clearly marked with the following statements; “Expression of Interest for Consultancy services for: –

PREPARING PROJECT COMPLETION REPORT (PCR) FOR THE PROJECT “SUPPORTING THE IMPLEMENTATION OF KENYA’S NATIONAL GREEN ECONOMY STRATEGY THROUGH THE DEVELOPMENT OF LOW CARBON PROJECTS AND RESOURCE MOBILIZATION” The EOI must be delivered to the address below on or before Tuesday May 11, 2021 at 1100 Hours East African Time.

Attention to: Chief Executive Officer. National Environment Trust Fund National Water Plaza, 1st floor, Dunga Road, Industrial Area. P.O. Box 19324, 00202, Nairobi Kenya For more information, please contact NETFUND Offices on +254202369563 or email [email protected]

TERMS OF REFERENCE INDIVIDUAL CONSULTANCY TO PREPARE A PROJECT COMPLETION REPORT (PCR)

Project Background

The National Environment Trust Fund (NETFUND) is a Government agency under the Ministry of Environment and Forestry, established by the Environmental Management and Coordination Act (EMCA, 1999). The organization is mandated to facilitate research intended to further the requirements of environmental management, capacity building, environmental awards, environmental publications, scholarships and grants. The organization works closely with various partners including other government Ministries, Departments and Agencies, the private sector, and the civil society, in efforts to realize its mandate.

NETFUND received a grant from the Africa Climate Change Fund (ACCF) administered by the African Development Bank (AfDB) to implement the project titled “Supporting the implementation of Kenya’s National Green Economy Strategy through the development of Low Carbon and Climate Resilient Projects and Resource Mobilization.” The main objective of this project was to develop investment-ready programs and projects that will advance the Country’s transition towards a green economy. Specifically, the project was intended to:

Enhance the capacity of the Resource Mobilization Committee (RMC) to develop investment-ready concept notes to attract climate finance.

Enhance capacity of county governments to access climate finance.

Develop investment-ready projects and programs (low carbon and climate resilient initiatives) from the identified areas and pitch related concept notes to appropriate domestic and international development partners for funding.

Purpose, Scope and Objectives 2.1 Evaluation Mandate

In accordance with AfDB/Africa Climate Change Fund (ACCF) evaluation policies and procedures, ACCF financed projects are required to undergo a project completion evaluation at the end of the project. This Terms of Reference (TOR) sets out the expectations for the preparation of the PCR for this ACCF funded project.

2.2 The Purpose of the Assignment

NETFUND having successfully completed the implementation of the project, intends to recruit an individual consultant to develop a Project Completion Report (PCR). The overall objective for undertaking this assignment is to assess the project results against what were expected to be achieved and to draw lessons that can both improve the sustainability of benefits from this project, and help in the overall enhancement of ACCF programming in the future.

The PCR serves as a basis of comparison between the expected state of the project at the time of appraisal and its actual state at the time of the completion. It is a vital document that records how the project was implemented to allow the post-evaluation team to draw lesson ;

To be learned by AfDB/ACCF and its beneficiary(ies) in order to improve the design and performance of future projects;

In this respect, NETFUND intends to recruit an Individual Consultant to produce a Project Completion Report (PCR) according to AfDB/ACCF standards, guidelines, and procedures. The Consultant’s report should be based on the AFDB/ACCF standard template of PCR, which is attached in Annex 1.

2.3 Scope and Objectives of the Project Completion Evaluation

The evaluation will cover the entire project duration, from 16^th May 2016 to 30^th June 2021 and will address the following specific issues:

Project design: The evaluation will assess the extent to which the overall project design

remains valid, and will review the project’s concept, strategy, and approach within the context of effective capacity development and sustainability. Specifically, the evaluation will assess the:

extent to which the underlying assumptions remain valid;

approach used in design and whether the selected intervention strategy addressed the root causes and principal threats in the project area;

plans and potential for replicating or scaling up the site-based experiences.

Project implementation: The evaluation will assess the extent to which project management and implementation has been effective, efficient and responsive. Specifically, it will assess the:

overall institutional arrangements for the execution, implementation, management, monitoring and review of the project. This covers a number of issues, including: the appropriateness of joint implementation and coordination; whether there has been adequate periodic oversight of activities; the effectiveness of government counterparts; and the effectiveness of relationships between key stakeholders;

use of logical framework as a management tool during implementation;

indicators of adaptive management;

quality and relevance of project reporting;

mechanisms for information dissemination (advocacy and awareness raising) in project implementation and the extent of stakeholder participation in management;

analyze the project financing, specifically how the project has materialized/leveraged co-financing for various components (this is preferably presented in a matrix form).

review the effectiveness and the methodology of the overall project structure, how effectively the project addressed responsibilities towards capacity building and challenges, its main achievements and overall impact as well as the remaining gaps.

extent to which project design, implementation and monitoring have taken the following cross cutting issues into consideration: Human Rights, Gender Equality and Equity, Institutional strengthening and Innovation or added value to national development.

Results: The Evaluation will examine the relevance, efficiency, effectiveness and sustainability of operational activities and results achieved by the project to-date, by showing how the component(s) processes and outcomes have contributed (or have the potential to contribute) to the achievement of project and AfDB/ACCF climate change goals.

The Evaluation will assess:

the extent to which the project achieved the global environmental objectives;

the effectiveness with which the project addressed the root causes and imminent threats identified by the project;

quantitatively and qualitatively, the achievements and impact in terms of outputs and its contribution to outcomes as defined in the project document;

to what extent the project has made impacts on promoting local participatory decision-making and local governance;

to what extent the project has or will contribute to the strengthened enabling climate change adaptation and mitigation;

the sustainability of project results (by describing the key factors that will require attention to improving prospects for sustainability of project outcomes).

any impact of COVID-19.

Governance and capacity-building: The project completion evaluation will look at how the project contributed to improved governance local and national levels, and examine how governance issues have impacted on the achievement of project goals and outputs. The evaluation will also assess how and to what extent the project has built management, planning and operational capacity among the project’s stakeholders, particularly at the community levels. This should include an overview of capacity-building techniques employed by the project as well as of the monitoring mechanisms involved.

Challenges, Best Practices/Worst Practices, Lessons learned: The terminal evaluation will also highlight challenges, lessons learned and best and worst practices in addressing issues relating to relevance, performance and success in terms of:

Country/community ownership;
Stakeholder participation;

Adaptive management processes;

Efforts to secure sustainability; and
The role of M&E in project implementation.

2.4 Evaluation Questions

The evaluation will be guided by the following questions:

Relevance – Assess the relevance of the project to AfDB/ACCF strategies and policies, national strategies and policies, and international agenda.

Was the project relevant to the identified needs?

Was the project relevant to the AfDB/ACCF strategic priorities (e.g. High 5s), national strategies and international agenda?

Were the inputs and strategies identified, and were they realistic, appropriate and adequate to achieve the results?

Effectiveness – Describe the management processes and their appropriateness in supporting delivery of results.

Was the project effective in delivering expected results (time and budget)?

How does the actual project implementation schedule compare with the initial schedule?
What are the reasons for any deviations from the original schedule?
How effectively did the project respond to the needs of the beneficiaries?

Efficiency – of Project Implementation

Were the project activities implemented timely?

Do the deliverables of the project justify the costs incurred?

Were the available resources efficiently utilized?

Are there more efficient ways and means of delivering more and better results (outputs and outcomes) with the available resources?

Sustainability- assess economic, environmental, and social sustainability

Were the local communities and stakeholders consulted during the project implementation?

Does the Executing Agency possess the technical capacity for the project operation?

Did the project address cross-cutting issues (gender equality, youth, employment etc.)?

What is the likelihood of continuation and sustainability of project outcomes and benefits after completion of the project?

Lessons learned– what are the lessons? The recommendations should provide a summary of main findings, and comprehensive proposals for future interventions by answering inter alia the following questions:

What are the main lessons that have emerged?

What are the recommendations for similar future interventions?

What are the problems and obstacles encountered during the implementation of the project?

How did the project financial management processes and procedures affect project implementation?

What are the strengths, weaknesses, opportunities and threats of the project’s implementation process?

What are the future intervention strategies and issues?

Evaluation Methodology

The consultant will be guided by the AfDB/ACCF principles and shall be responsible for the overall direction of the evaluation. The evaluation will combine qualitative and quantitative data collection and evaluation techniques using the following methods:

Desk-base review: The evaluation will review relevant project documents and content produced before and during project implementation including the project proposal, annual and quarterly work plans, project progress reports, annual project reports, public policy documents and other documents produced by or associated with the project.

Interviews with Project stakeholders/partners: In addition to the desk review, the evaluation will also conduct interviews with key project stakeholders.

Key Informant Interviews (KIIs): A set of KIIs will also be conducted with selected relevant key informants and institutions (a list of key informants and institutions will be agreed between the evaluator and the project proponent)

Focus Group Discussions: Data will also be collected using focus groups discussions with project beneficiaries and other project stakeholders using a pre-designed focus group discussion guide.

Survey: Where applicable, sample survey will be conducted in select locations to gauge the perception of the population about the outcome and impact of the project.

Evaluation Criteria and Rating

An assessment of project performance will be carried out, based against expectations set out in the Project Logical Framework/Results Framework (see PCR template Annex 1), which provides performance and impact indicators for project implementation along with their corresponding means of verification. The evaluator will review all relevant sources of information, such as the project document, project reports including the Progress/Annual Project Reports/Project Information Reports, project budget revisions, mid-term review, progress reports, project files, national strategic and legal documents, and any other material that the evaluator considers useful for this evidence-based assessment. A list of documents that the project team will provide to the evaluator for review. The evaluation will at a minimum cover the criteria of: relevance, effectiveness, efficiency, sustainability and impact. Ratings must be provided on the following performance criteria. The obligatory rating scales are included in PCR template.

Evaluation Deliverables and Timeline

No.	Deliverables	Timeline

1	Inception Report	End of week 1

2.	Draft Project Completion Report based on the ACCF	End of week 3
	template and acceptable to the Client

3	Final Project Completion Report	End of week 4

Responsibilities

6.1 Responsibilities of consultant:

Reviewing Project related Project and its context.

The consultant will be responsible for the following:

materials to enhance his/her understanding of the

Developing a detailed and comprehensive work plan for successful execution of the assignment. The work plan will be part of the inception report.

Undertaking interviews with client and relevant stakeholders.

Presentation of the deliverables to clients, capturing feedback and incorporating comments.

Discussing with client emerging issues of concern.

Development of the Project Completion Report based on the ACCF format and acceptable to the Client.

6.2 Responsibilities of the client/NETFUND: NETFUND will be responsible for:

Organizing meetings and interviews with key stakeholders as requested by consultant.

Provision of relevant reports and documentations as requested by consultant

Reviewing and providing feedback on reports presented by consultant.

Approval of reports

Providing relevant resources such as printing, photocopying etc. as per the contract.

Monitoring timelines and deliverables relating to the assignment.

Provision of transport and other logistics when necessary.

Qualifications

This assignment will be undertaken by an Individual consultant. The consultant must have the following minimum qualifications:

The consultant must have a Master’s degree in Project Management, Monitoring and Evaluation, Environmental Science, Climate Change, or related field.

Have at least ten (10) years’ work experience in handling similar consultancy tasks in preparation of the PCRs, project monitoring and evaluation, and project management of climate Funds and Multilateral Development Banks’ (MDBs’) including the AfDB is an added advantage.

Work experience in M&E on related projects in African countries will be an asset.

A perfect command of English with good communication skills in this language.
Experience in development communication.

Reporting

The consultant will report to the Chief Executive Officer of NETFUND through the project coordinator. All reports must be submitted electronically via email and in print copies. The print reports will be submitted in three bound copies.

Duration of the Assignment

The assignment would be carried over a period of 30 days.

Costs

The consultant will receive a lump sum amount for the service which will include all costs to be incurred by the consultant including costs associated with field missions. No additional benefits or per diems will be paid whilst working from home. The consultant is responsible

for his/her own health insurance and accommodation costs.

Annex 1: ACCF Project Completion Report Template

ACCF Project Completion Reporting Template

Grant Agreement Number:

Sections in this Report:

Signatures of Project official submitting the PCR, and signature of ACCF official receiving the PCR.

Section II:Project performance assessment

Section III: Summary of key lessons learned and recommendations

Section IV: Overall PCR rating

Annex 1:Example of overall PCR Rating

Annex 2:Indicative definition of rating criteria

______________________________________________________________________________________________________

For more information, please refer to the Terms of Reference of ACCF Project Completion Report (PCR)

enclosed.

Please submit the Project Completion Report to [email protected]

Documents provided	☐ Interim Progress Report	☐ Logical Framework
Documents provided
(Please tick the relevant boxes)	☐ Financial Report	☐ Audited Financial Report
	☐ Financial Report	☐ Audited Financial Report

Project Completion Report should be prepared and signed by the Project Entity.

Name of Project Official:

Signature:

Date:

Position:

FOR AFRICA CLIMATE CHANGE FUND SECRETARIAT USE ONLY

Received by:	Signature:	Date:
Position:

XII

I Basic Data

Report Data

Report date	Date of report:	<ENTER HERE>

	Mission date (if field mission)	From: <ENTER HERE>	To: <ENTER HERE>

Responsible Bank/ACCF Staff

Positions	At approval	At completion

Manager PEGG 1

ACCF Coordinator

PCR Team Leader

PCR Team Members:
1.
2.
3.

Project data

Project name:

	Project type:	Sector:

XIII

Country:

Grant Processing milestones	Key events (Grant)	Disbursement and closing dates (Grant)

Date approved:	Cancelled amounts (if applicable):	Original disbursement deadline:

Date signed:	Co-financing amount US$:	Original closing date:
	Co-financier(s):

Effective date for 1st disbursement:	Extensions (specify dates):	Revised (if applicable) closing date:
(as per the grant agreement)

Management review and comments

Report reviewed by	Name		Date reviewed	Comments

Coordinator, ACCF

Manager, PEGG.1

Project performance assessment

For all ratings in the PCR use the following scale: 4 (Highly satisfactory), 3 (Satisfactory), 2 (Unsatisfactory), 1 (Highly unsatisfactory)

Relevance

The relevance assesses to what extent the project’s objectives are consistent with the international, regional and national context, the Bank/ACCF strategies/priorities and the objectives of the other partners.

Relevance of project design

XIV

Rating* Narrative assessment (max 250 words)

Lessons learned related to relevance

Key issues	Lessons learned	Target audience
(max 5, add rows as needed)

1.	1.	1.
2.	2.	2.

Effectiveness

Assesses the validity of the anticipated links between the project’s activities, outputs, and intended outcomes (the results

chain). Actual, expected, and unintended results of an operation.

Outcome reporting

Reports on Project Long Term Outcome (Intervention Outcome), Intermediate and Immediate Outcomes stated in the retrospective Logical Framework.

Outcome indicators	Baseline	Most	End target	Progress	Narrative assessment	Core
(as per RLF; add	value	recent		towards		Sector
more rows as needed)	(Year)	value	(B)	target	(indicative max length: 50 words per outcome)	Indicator
		(A)	(expected	(% realized)		(Yes/No)
			(expected	(% realized)
			value at	(A/B)
			project
			completion)

Outcome 1:
Outcome 2:

Activity and Output reporting

This section provides a summary of completed project Activities and Outputs (deliverables). Any reason for delay and/or deviation from the original plan should be explained.

Activity	Planned Outputs (A)	End	Progress	Explanation of
		target (B)	towards	Variance/Changes
			target (%	(indicative max length: 50
			realized)	(indicative max length: 50
			realized)	words per outcome)
				words per outcome)
			(A/B)

Activity 1:

Activity 2:

Activity 3:

Activity 4:

Beneficiaries (add rows as needed)

Actual (A)	Planned (B)	Progress towards target	% of	Category (e.g. farmers, students)
			women
		(% realized) (A/B)

Unanticipated or additional outcomes (add rows as needed)

Description	Type (e.g. gender,
	climate change, social,
	other)

Positive or Impact on project negative

(High, Medium, Low)

Lessons learned related to effectiveness (add rows as needed)

Key issues (max 5, add rows as needed)	Lessons learned	Target audience

1.	1.
2.	2.

Efficiency

Assesses Timeliness of project design and implementation that either contributed to or reduced efficiency. Other aspects not considered here include Cost-Benefit Analysis (CBA) and Value for Money (VfM).

Timeliness

The timeliness of project implementation is based on a comparison between the planned and the actual period of implementation from

XVI

the date of effectiveness. Attention should be paid to implementation challenges and how they were addressed in a timely fashion.

Planned project duration – years (A)	Actual implementation time – years	Ratio of planned and actual	Rating*
		implementation time (A/B)
(as per Approved Project Document)	(B) (from effectiveness for
	disbursement.)


Narrative assessment (indicative max length: 250 words)

Lessons learned related to efficiency

Key issues (max 5, add rows as needed)	Lessons learned	Target audience

1.	1.
2.	2.

Sustainability

The assessment of sustainability considers the extent to which the project has addressed risks during implementation and put in place mechanisms to ensure the continued flow of benefits after completion. It should also evaluate risks to the sustainability of development outcomes and/or the project’s benefits, including resilience to exogenous factors and the continuation of the project’s activities and funding. Sustainability should be considered both at the project level and the overall rating of the sustainability outcome is the mean of the rating of the following four criteria: i) technical soundness; ii) financial sustainability, iii) institutional sustainability and strengthening of capacities, and iv) beneficiary ownership and sustainability of projects.

Technical soundness

The criterion assesses the extent to which the project achievements rely on sound technology using inputs efficiently and providing productivity gains. It includes Operation & Management (O&M) facilitation, availability of recurrent funding, etc.)