Avis à candidature pour le recrutement d’un(e) Assistant(e) administratif(ve) à Nairobi, Kenya.

Jhpiego, an affiliate of the Johns Hopkins University, is an international nonprofit global leader in the creation and delivery of transformative health care solutions for the developing world. In partnership with national governments, health experts and local communities, we build health providers’ skills and we develop systems that save lives now and guarantee healthier futures for women and their families. Our aim is revolutionizing health care for the planet’s most disadvantaged people by strengthening human resources for health and using quality and performance improvement approaches.

Jhpiego is seeking to recruit an Administrative Assistant who will be the face of the organization. They will be expected to keep the front desk tidy and clean.  Ensure that they greet, communicate with and welcome guests.  Keep the office in order.  Answer all the customers’ questions and  address their complaints.  Answer all incoming calls and redirect them or keep messages. In addition, she/he will demonstrate compliance with applicable requirements (Jhpiego policies, USAID/FAR regulations)

Front Office Management

• Managing front office Making Hotel Bookings for Visiting guests and processing their invoices
• Receiving Jhpiego Guests and Answering phone calls
• Receiving mails and distributing them required
• Tracking and updating the GSR/Invoice Tracker
• Processing ALL Jhpiego invoices and raising Admin related GSRs
• Validating parking for staff
• Relieving Operations Assistant
• Opening the office and ensuring its security

Asset Inventory

• Track Inventory in the internal tracking system
• In liaison with the Administration Manager, periodically update the inventory system
• NOTE:  All staff members of Jhpiego, regardless of the level of their responsibilities are expected to:
• model the mission and values stated above
• participate in the business development process
• contribute to the knowledge sharing and transfer process
• make responsible decisions that result in time and cost containment and clear accountability
• participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed
• multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives

• Required Qualifications:
• Bachelor’s degree in Business Administration/Management with 2 years’ experience in an NGO setting
• Or Diploma with Minimum 3 – 4 years’ relevant experience in procurement
• Strong problem solving and excellent decision making
• Experience with QBE
• Excellent skills in MS Office Suite (Excel, PowerPoint, Word, Access).
• Work well under pressure and prioritize to meet deadlines.
• Ability to work independently with a high degree of reliability, accuracy, and productivity.
• Strong oral and written communication skills; fluency in English is required.
• Ability to maintain harmonious working relationships and effectively address complex and sensitive administrative issues.

Deadline : 08/19/2023

Apply here