Main responsibilities:
- Ensures the planning, implementation and monitoring/evaluation and sets targets as included in the project description and smooth and effective closure of the project.
- Guarantee an efficient financial management and closure of the project and all the funds liquidated as per the financial plan for the project in compliance with INTERSOS’ model and donor regulations.
- Team management and project integration assurance for teams and sectors; in close cooperation and coordination with sector coordinators/officers.
- Deliver quality project activities reporting, including the findings in terms of impact/changes at the level of beneficiaries achieved through the project.
- Deliver timely quality monthly, interim and final project reports.
More specifically:
Ensure the full and timely implementation of the project pro-actively respecting deadlines for reporting:
- Follow up and monitor field team detailed activities;
- Maintain clear reporting and communication lines;
- Verification on the targeting of beneficiaries as per the project document;
- Ensure sector SOPs and guidelines are properly applied and adhered to;
- Permanent on-job coaching of teams to work on quality in delivery;
- Ensure security assessment for teams’ daily movement and report incidents/concerns in a pro-active manner to the Security Focal Points (SFPs) and Head of Mission.
Financial management and procurement:
- Prepare, monitor and implement financial and procurement plan;
- Prepare weekly liquidity plans;
- Approval of all purchases/contracting and budget line allocations;
- Verify on a weekly basis the bookkeeping entries in the INTERSOS accounting spread sheets (Journal): verify budget line allocations, budget expenditure status against actual delivery and the financial plan for the remainder project implementation period;
- Ensure for all purchases/contracting of goods/services/supplies the correct INTERSOS procurement guidelines are applied and properly documented (also for the procedures applied by the municipalities), in close coordination with the admin-fin and logistics department;
- Verify the list of expenditures prior to finalizing the interim and final financial reports;
- Holds final responsibility for verification of all support documents’ completeness and correctness.
Manage team and to provide relevant capacity building and on-job coaching to the project team:
- Manages and evaluates the performance of the project staff
- Conduct weekly and monthly meetings with the team to review the planning and discuss the main concerns to focus on for the upcoming period
- Ensure use of correct/relevant forms for reporting by the team
- Ensure fluent chain of information/data transfer from field to supervisors
- Ensure timely processing of information/data and conduct coaching for teams on the analysis of the processed data
- Continuous/fast verification of data quality collected and received from field staff
- Maintain participatory process to inform/develop relevant response strategies for conflict mitigation and enhanced social cohesion.
- Undertake (if security situation allows) field visits to provide technical guidance and supervision to the team and to monitor the progress and quality of the different project activities.
- Follow up on the system for internal and external referral of most vulnerable cases, in close coordination and collaboration with other INTERSOS programmes/project staff.
- Oversee team attendances and authorize holidays, liaise with HR department to secure up to date HR files
- Ensure teams respect INTERSOS rules and guidelines to the mission and adhere to INTERSOS code of conduct and charter of values
Monitoring & evaluation:
- Ensure monitoring and verification for the targeting of beneficiaries.
- Applying a result-based management approach, monitor the project outcomes, in addition to the outputs and activities, including impact at the household and community level achieved through the project.
Reporting:
- Ensure quality reporting on achievements through daily short briefings, monthly and weekly planning presented against weekly and monthly performance reports containing clear quantitative and qualitative information related to the activities.
- Secure weekly and monthly reporting per team and compile, review and analyses reports on monthly bases to be reflected in INTERSOS PAT reporting tool
- Prepare ad hoc progress reporting for the donor and official required interim and final project reports: Prepare interim and final narrative reports for the donor in a timely and qualitative manner, looking into achievements against outcomes and output and reflect lessons learnt clearly into recommendations for future programming. Reporting must at all times be gender and age disaggregated.
- Holds final responsibility for all support documents (means of verification) and general project documents
- Delivers regular communication products (including pictures) on the project to be used by the INTERSOS communication department in different outlets.
Coordination and representation:
- Attend the relevant coordination meetings and ensure timely reporting of highlights to the program coordinator, HOM and sector coordinators/officers.
- Ensure regular updates to donor representatives.
- Contribute to the coordination between the different project-teams for the projects in Libya. Proactively participate in coordination meetings and other relevant working groups for Libya, also relevant inter-sectorial coordination meetings at national level.
- Ensure systematic information and update sharing with the program coordinator and other relevant programme staff.
- Coordinate with other INTERSOS projects/sectors in areas of intervention for effective and efficient referral of cases between INTERSOS projects/sectors.
Perform any other related duties as required.