Avis de recrutement : SafeWorld recrute un(e) Assistant(e) administratif(ve) en Ouganda.

 

 

 

 

 

 

 

 

Job purpose:

This role will work closely with the Finance & Admin Officer as well as the Logistics and Operations Officer to ensure the smooth running of Saferworld office in Kampala. S/he will provide logistical and administrative support to ensure efficiency and effectiveness.

Roles and responsibilities:

Office Management (General Administration)

  • Receive and direct incoming calls and greet visitors to office
  • Provide general information and assistance
  • Ensure efficient services are provided, liaising with Saferworld’s IT Consultant, Finance and Operations persons in Kampala where necessary.
  • Manage office inventory and store while tracking usage
  • Photocopy, bind, laminate documents and undertaken general administrative duties in the office.
  • Take charge of the mail box and ensure timely checking of any incoming parcels
  • Support in all administrative tasks in the country office

Programme Administration

  • Administratively support all staff, volunteers and partners.
  • Organise meetings, taking minutes and distributing appropriately
  • Develop and maintain a documentation system with up-to-date information for all partners and volunteers.
  • Supporting scheduling of Programme meetings.
  • With guidance from the Finance & Admin Officer and Logistics and Operations Officer, organize and coordinate all programme events, undertake all necessary documentation/reporting processes relating to these events.
  • Develop and maintain a system to manage Programme documents and records.

Any other duty may be assigned to the post holder as required by the Line Manager

Key working relationships

Finance & Operations Manager, HR Officer, Operations and Logistics Officer, Finance and Admin Officer,

Person specification

Knowledge, qualifications and experience

  • At least 3 years’ administrative experience preferably in INGO
  • Excellent computer skills (word, Outlook, Excel, Power Point, internet)
  • Ability to solve basic network IT problems and willingness to develop these skills.
  • Excellent written and verbal communication skills (English)
  • Experience of a demanding workload and ability to prioritize and effectively manage time in order to deliver high quality work to tight schedules
  • Proven ability to build and maintain relations with colleagues, volunteers, SW stakeholders, including managing difficult situations

Skills and abilities

  • Strong written and verbal communications skills.
  • Strong interpersonal skills
  • Demonstrated ability to prioritize multiple projects simultaneously and exercise confidentiality.
  • Demonstrated commitment to working with a diverse staff.
  • Good basic budgeting and cash management
  • Attention to detail

Personal qualities

  • Commitment to and compliance with Saferworld’s safeguarding principles
  • Commitment to respect and value equality and diversity, and understanding of how this applies to own area of work
  • Commitment to own continuing personal and professional development
  • Commitment to the vision, mission and values of Saferworld

Other requirements

  • The job may require prolonged periods of desk sitting and working on a computer.
  • The position is based in Kampala, with potential occasional travel to field offices/project sites.

Deadline for applications:  14 April 2023

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