Avis de recrutement : FHI 360 recrute un Spécialiste des marchés publics (H/F), philippines.

 

 

 

KEY RESPONSIBILITIES

  • Prepare procurement requests, request quotations, coordinate with HQ/Global Procurement to finalize purchase orders, and review invoices prior to submission to Finance team for payment.

  • Ensure that all requests are made and processed in compliance with FHI 360’s policy and specific funding requirements.
  • Assists/Coordinates with Requestor in developing bid specifications.
  • Reviews requisition orders to verify accuracy, terminology, and specifications.
  • Surveys for reliable sources, locate and contact vendors, coordinates with internal and external parties for proposals/quotations.
  • Coordinate receipt, storage and distribution of expendable supplies and non-expendable property.
  • Contacts suppliers to schedule or expedite deliveries, resolve shortages, missed or late deliveries to ensure contract terms and company needs are met.

  • Reviews and approves bills for payment and calculates costs of orders and forwards invoices to appropriate accounts.

  • Maintains policies and procedures of organizational and government regulations affecting purchases and shares information with management, staff members and vendors.

  • Checks shipments to ensure orders are filled correctly and goods meet specifications.
  • Compares prices, specifications, and delivery dates to determine the best bid among suppliers.
  • Updates contract list and coordinate with regular contractors in renewing the contracts.
  • Develops and maintains information of all active vendors in the vendor database.
  • Monitor and prepares regular reports on purchase requisitions and Purchase Orders’ status

  • Perform other appropriate duties and responsibilities as assigned by the EpiC HIV Finance Manager

REQUIRED EDUCATION

  • Bachelor’s Degree in Business Administration or Industrial Engineering.

REQUIRED SKILLS :

  • Good analytical, numerical, and critical thinking skills;

  • Proven proactive skills in identifying cost savings, cost avoidance, and efficiency opportunities;
  • Familiarity with or knowledge of USAID-funded projects and grants management policies and procedures;
  • Ability to manage tight deadlines and deliver high volumes of work with minimal supervision;
  • Ability to work collaboratively, productively, and sensitively within a multidiscipline, multicultural and multigender environment;
  • High degree of proficiency in written and spoken English communication;
  • Well-developed computer skills, particularly MS Office;
  • Manage multiple activities and pay close attention to details;

  • Ability to manage complex and confidential information with discretion.

REQUIRED JOB EXPERIENCE :

  • Minimum of 5 years’ experience in USAID regulations, contracting, procurement and administrative support is required.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

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