Avis de recrutement : OMS recrute un(e) Analyste des achats à Manilla, Philippines.
OBJECTIVES OF THE PROGRAMME
The Department of Business Management System (BMS) has a strategic and facilitating role in conjunction with respective business departments in delivering effective and efficient processes and systems in the areas of programme management, human resources, supply, finance, travel, meetings and events that enable the Organization’s operations worldwide. The Organization’s current ERP, namely the Global Management System (GSM) and other peripheral systems such as the Performance Management and Development System (ePMDS), are being replaced by the new BMS Best-in-Market solution with a modern set of tools using standard best practice business processes and cutting-edge technology. A new standard and harmonised solution with minimum customizations will allow WHO to avail of modern technology including mobile access and business process automation, and to take advantage of any new technology and features added to the selected platform(s).
DESCRIPTION OF DUTIES
The Procurement Analyst works closely with the core BMS team, supply experts in WHO HQ, country offices and end users and other stakeholders, to implement regional BMS activities for procurement and supply chain management during the Architect, Configure & Prototype, Test, Deployment and post- roll-out stages of the BMS Programme. Specifically, s/he will:
- Participate in process optimization discussions.
- Assess system blueprints against business needs. Perform business systems and workflow analysis.
- Contribute to the design and prototype of the Supply Chain modules, development of test scenarios.
- Focal point for troubleshooting of ERP transactions or escalating if necessary to the core BMS team during BMS phased roll-out.
- Facilitate data collection and feedback from users in the region to provide necessary input for the development and/or improvement of supply chain modules as needed.
- In close collaboration with the Regional Contract Management Officer, review established regional business processes and complementary systems in place for procurement and supply chain management and conduct business process and workflow analysis to make recommendations for adaptation, scaling back or to make redundant following BMS rollout in line with the new ERP system functionalities.
- Identify opportunities for operational improvements for ongoing simplification of processes in the region. Work on recommendations for procurement process simplification based on consultation with stakeholders.
- Develop and revise standard operating procedures related to procurement and supply chain management.
- Provide training to specific groups of end users, using user-guides, training materials and curricula developed by HQ
- Engage with Regional networks (Executive Associates, Regional Administrative Officers and Programme Management Officers) periodically to share progress and seek engagement and represent BMS.
REQUIRED QUALIFICATIONS
Education
Essential: A first-level university degree in Supply Chain, Procurement, Logistics, Business Administration, Management, or in another related field.
Desirable: Chartered Institute of Purchasing & Supply (CIPS) qualification or equivalent.
Experience
Essential:
- At least 5 years of relevant experience in procurement or supply chain management, some of which in an international setting and/or multicultural environment.
- Documented experience working with or developing and implementing ERP systems, preferably Workday and/or One Network.
- Some experience in translating user requirements into business requirements for technology implementation purposes.
- Experience in optimizing and/or designing and documenting business processes
- Experience working within a team environment within and/or across business functions
Desirable: Experience in UN rules and procedures.
Skills
- Knowledge of procurement and supply chain policies and procedures, such as purchasing, sourcing goods and services, inventory or warehouse management, distribution.
- Knowledge of business process engineering required to innovate, design, change and implement new business processes, policies and procedures, and technological solutions.
- Analysis skills, with aptitude/sound judgment for creative problem solving, and ability to assess a problem and determine an effective course of action.
- Experience soliciting, gathering, and analyzing user input and requirements.
- Strong interpersonal skills to work with people across the Organization, ability to instill confidence, negotiate, and implement change.
- Desirable: Project Management expertise (Prince 2, PMP, or similar).