Appel à candidature : ALIMA recrute un(e) Responsables logistique/administration – Kadugli & Darfur – Soudan.

 

 

 

 

 

MAIN ACTIVITIES

LOGISTICS

The Logistics/Administration Manager is responsible to define, implement and monitor logistics activities and objectives based on the ALIMA strategic planning, standards and protocols.

This involves the following tasks:

  • Responsible to ensure the implementation of support (communications, electricity, transport, IT) and any other logistical activities required to achieve the medical objectives (construction/restoration, water & sanitation, cold chain, etc.).
  •  Responsible to manage and monitor the material resources for the project.
  • Ensure installations and maintenance of functional office space and lodging facilities in the project in an adequate living conditions as well as all the equipment required with a support from the Logistics team at the field and from ALIMA Coordination team.
  •  Lead role in asset inventory, fleet, stock, contracts & follow up, vendors and price lists management of the project.
  •  Plays a role in supply chain for the Project with the direct support of the Supply Chain Manager of the coordination.
  •  Responsible to ensure implementation of the technical SOPs, policies of logistics/security procedures in the Project areas/zones according to ALIMA standard Logistics & Security Guidelines.
  •  Responsible to coordinates, organizes, supervises, coach and supports logistics team members’ performance to improve the logistics components of the project.
  •  Responsible to plan and supervise, in close collaboration with the Project Coordination, the associated processes (recruitment, training, induction, performance evaluation, development of skills and internal / external communication) of the project logistics staff in order to ensure the required performance and achieving goals, shall ensure implementation, manage and monitor the necessary reporting tools for logistics activities.
  • Responsible to compiles the quantitative logistics data (consummations, stocks, distributions) and analyses them before transmission to the project coordinator and the Logistics coordinator in monthly reporting.
  •  Key member in training staff on security (for both local and expat staff).
  •  Participate in the development of the project proposal and project budget review.
  •  Ensure weekly/bimonthly and monthly Logistics reports as per ALIMA standards Guidelines.

FINANCE AND HUMAN RESOURCES

The Logistics/Administration Manager is responsible to define,

implement and monitor human resources and finance activities and objectives based on the ALIMA strategic planning, standards and protocols.

This involves the following tasks:

  •  Implement Human Resources policies in the project and ensure the proper Administrative Management of all staff working in the project (National, International).
  •  Advise the Project Coordinator on the project’s organizational chart setup and, together with the HR Coordinator, update the project’s organizational chart and job descriptions.
  • Calculate the HR operational needs and associated budget in close coordination with the Project Coordinator and the HR Coordinator to efficiently ensure the required sizing and capabilities of the mission and facilitate budget follow-up.
  •  Participate in hiring, training, files updating, tax follow-up, holidays planning, and gap filling.
  •  Support the team on HR performance goals, resolving labour conflicts, and briefings.
  •  Implement circuits and workflows (management of cash boxes, transfers, advances, purchase procedures, payment validations, follow-up of regular payments, bank conciliation) to anticipate expenses at the project level and optimize cash needs and its security.
  • Implement and supervise transactional procedures and systems to ensure transparent accounting practices and full documentary traceability (invoices, receipts, bank statements, etc.), following ALIMA guidelines and rules and using the respective software in place.
  •    Ensure that monthly accountancy closure takes place and is controlled, with due quality and on time.
  •  Analyse and follow up on the project budget and financial reporting in close collaboration with the Project Coordinator and the Finance Coordinator to ensure that funds are used according to funding contracts and propose corrective action.
  •  Perform any other assignments given by the Project Coordinator and members of coordination.

EXPERIENCE and SKILLS

  •  Degree/Diploma in Business Administration or Finance, Accounting or any other degree/diploma related to the position requirements- Interpersonal skills;
  • Experience in working under pressure;
  • Remains discreet about the professional and personal life of team members;
  •  High level of Integrity;
  • Respect of deadlines ;
  • Experience in working in harsh environment;
  • At least 3 years’ experience in the same position .

Languages skills

  • Additionally, proficiency in Arabic and French would be considered an asset;
  • A strong command of both spoken and written English is essential for this position.

Application process

Deadline : April 04th, 2023