Avis de recrutement : WeWorld recrute un(e) Responsable de la logistique en Syrie.

Main tasks and responsibilities

General Responsibilities

Ensures strict application and respect of WeWorld and Donors procurement procedures and guidelines;
Adapts the Global Manuals and guidelines to the Country context;
Ensures the Logistics Department and its teams are involved and contributing in every step of the supply chain and project cycle to ensure efficiency;
Supports and build capacity the logistics staff working on the mission through specific training plans and follow up to scale up and augment current procurement and logistics capability;
Ensures HR setup is proactively and properly sized to the level of operations;
Ensures team respects HR and ethical standards;
Ensures smooth collection and/or dissemination of relevant logistics information at mission level by maintaining optimal coordination routine system and tools (meetings, reports, situation points…);
Promotes and ensures a pro-active link between the programs and logistics team and plays an interface role when needed;
Strengths the presence in the Country for ensuring high level of collaboration with all the stakeholders (technical working group, partners forum, authorities, communities, vendors);
Liaise closely where appropriate with Logistics Cluster, partner agencies, government and other relevant stakeholders to identify / leverage in-country common service opportunities where applicable.

Procurement

Supervises and support the management of Procurement Procedures in accordance to WeWorld Global Procurement Manual and Donor Guidelines from the planning to the completion;
Directly manages the high value procurement processes and all the other procedures in case of gaps or specific needs;
Establishes Contract Management routine throughout project cycle including the close follow up on complex Contracts;
Ensures procurement documents and files are archived and organized according to Archiving Guidelines to ensure effective organization and compliance for audits and reviews;
Creates Performance management processes for evaluating new/existing vendors and record information;
Establishes a specific Procurement strategy for ensuring high quality procurement processes and outputs;
Forecasts all upcoming launches and status updates as to balance the Procurement work load in accordance with projects goals and timing.

Fleet Management

Supervises the optimization of the fleet;
Ensures the respect of standards vehicle management procedures;
Supervises the general follow up of the mission vehicles and reports (consumption checks, maintenance movement planning…);
Conduct spot checks.

Asset/ Equipment Management

Ensures the respect of standard procedures and ensure the implementation of specific controls/checks;
Ensures the correct management and the follow up of the equipment used on the mission (asset/equipment management database, coding, distribution, handover..);
Ensures regular inventory are done and feed properly the mission’s procurement tactics.

Qualifications and Knowledge

Professional experience

At least 3 years in humanitarian Logistics with 2 years in similar positions in a comparable context;
Strategic Planning experience with strong analytical skills;
Representation experience with institutions and participation in coordination meetings;
Extensive experience in logistics and/or security management and procedures.

Skills and Abilities

Leadership, planning, organization and teamwork skills;
Proactive and dynamic attitude;
Ability to adapt and work under constraint, under pressure and in complex and multicultural contexts;
Interpersonal skills and intercultural approach;
Good listening and communication skills;
Good negotiation and conflict resolution skills;
Strong commitment to the Mission of WeWorld, genuine interest for international cooperation development topics;
Demonstrates integrity with regards to NGO values and ethical standards;
Displays cultural, gender, religion, nationality and age sensitivity and adaptability;
Treats all people fairly without favouritism.

Deadline: 06/07/2023