Le Conseil Norvégien pour les Réfugiés recrute un assistant aux achats, Tanzanie

Duties and responsibilities :

  • Adhere to NRC policies, tools, handbooks and guidelines ;
  • Assist with the implementation of the support function portfolio according to plan of action ;
  • Prepare and develop status reports as required by management ;
  • Ensure proper filing of documents ;
  • Promote and share ideas for improvement of the support function ;
  • Assist in the processing of Purchasing Orders upon request by users ;Follow up with the suppliers and service providers to time delivery and dispatch to users.
  • Keep track of current procurements and update them bi-weekly procurement Tracker and forward the report to the line manager by 5th of every month ;
  • Update Aggresso status to reflect accurate procurement status ;
  • Support in the receiving of Bid/Tenders and assist in opening and processing stages ;
  • Uploading of supporting documents and online filing for Procurement related transactions in agresso and filing tree respectively ;
  • Support in the preparation RFQs, Tenders and BID analysis for complex purchases for roads constructions and buildings ;
  • Assist in the prequalification of service providers ;
  • Tag all assets purchased before dispatch to users and advise the responsible person to update in the assets register ;
  • Receive invoices and prepare payment vouchers and submit to finance ;
  • Keep track of waivers ;
  • Assist with the provision of guidance to colleagues on procurement matters ;
  • Maintain an up-to-date Bid Register.

Qualifications :

  • A Bachelors degree or Higher Diploma in Procurement and or Logistics ;
  • At least 4 years of experience that can be demonstrated to be applicable to the duties listed in the job description.

Personal qualities :

  • Experience from working as a Senior Procurement Assistant ;
  • In a humanitarian/recovery context dealing with Construction or Buildings ;
  • Previous experience from working in complex and volatile contexts ;
  • Documented results related to the position’s responsibilities ;
  • A good command of English and knowledge of the Local language-Kiswahili both the oral and written.

We can offer :

  • Duty station : Kibondo ;
  • Contract period is for 5 months with possibility of extension ;
  • Salary/benefits : According to NRC’s general directions, The candidate will observe NRC’s code of conduct and working hours for the NRC Office in Kibondo.