Avis de recrutement : Recrutement d’un(e) Responsable des subventions et de la conformité par FHI.

Avis de recrutement : Recrutement d’un(e) Responsable des subventions et de la conformité par FHI.

 

 

 

 

 

 

Job Description

The Senior Grants and Compliance Officer (GCO) will Lead the administration and management of all subawards and procurement functions (consultants, services and supplies) for the EpiC Tanzania project, with a focus on ensuring compliance to USG, PEPFAR and FHI 360 rules and regulations. They will monitor workflows and help to develop and implement systems to provide sound management, control and compliance with procurement, award terms and conditions as per FHI360 policy and will support sub-awardees in the establishment and/or strengthening of their own internal compliance systems to build capacity for USG fund management.

Main Function/Responsibilities

• Interpret and apply funding regulations to ensure that all procedures for procurement, subaward management and auditing are met; ensure that adequate records and audit trails are maintained.

• Manage all subaward work processes, including review and some negotiation of proposed instruments, developing and implementing procedures to ensure compliance with EpiC award terms and standardized procedures and FHI 360 policy.

• Coordinate the development, modification and close-out of all subawards to ensure that adequate records and audit trails are maintained.

• Manage and maintain subaward documentation and input/maintain information in FHI 360’s subaward tracking system.
• Facilitate the expedited review of subaward implementation activities and other contractual arrangements.
• Develop, implement and monitor subaward monitoring plans with each sub-awardee and conduct or follow-up on site visits to ensure and support ongoing compliance with subaward terms and conditions and strengthen capacity of sub-awardees.
• Conduct periodic on-site audit of sub-awardees to verify ongoing compliance with sub-award terms and conditions.
• Review consultant requests for completeness and accuracy; support the development of consultancy scopes, contracts and modifications, ensuring compliance to FHI 360 policies.
• Review consultant invoices and timesheets before forwarding the documents to finance for payments. Includes contract administration activities for contracts and assists in the monitoring of contractor’s performance, approval of progress payments, verification of deliveries, and similar activities.

• Update the FHI 360 consultancy database with new agreements, modification and other information.

Minimum Requirements

• Bachelor’s degree (BA/BS/LLB) with 5-7 years of experience with subaward administration and compliance for USG-funded projects (USAID/PEPFAR preferred); or master’s degree with 3-5 years of experience with subaward administration and/or compliance for USG-funded projects.
• Strong working knowledge of USG rules and regulations.
• Familiarity with federal OMB (Office of Management and Budget) circulars
• Experience working in an international NGO environment is desirable.
• Familiarity with Tanzanian public health sector, non-governmental organizations (NGOs) and community-based organizations (CBOs) in Tanzania is highly desirable.
• Strong project management and time management skills; highly organized and detail oriented
• Demonstrated experience managing large volumes of high value subawards with local partners
• Experience with Sub Award Tracking system (SAT) a plus.
• Cultural sensitivity and sound understanding of the needs of key and vulnerable populations.
• Ability to respond to inquiries independently and follow-up on requests in an efficient manner with minimal supervision, manage high volume of workflow efficiently.
• Ability to interpret financial and other quantitative information and reports.
• Ability to work collaboratively, productively and sensitively within a multidiscipline, multicultural and multigender environment.
• Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.
• High degree of proficiency in written and spoken English communication.
• Well-developed computer skills.

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