UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, Hope…
The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.
How can you make a difference?
Under the supervision of a head of office, the Senior Executive Associate is accountable for procedural communications, operations and administrative support services, as well as specialized administrative functions, to enhance the smooth running of the supervisor’s day-to day activities, as well as his/her section. Senior Executive Associates also represent the supervisor in initiating, following up on and resolving issues pertaining to administrative requests.
Summary of key functions/accountabilities:
- Communications Support ;
- Administrative Support ;
- Operations Support ;
- Budget Monitoring Support ;
- Procurement Support.
Communications support :
- On behalf of supervisor, manage incoming and outgoing correspondence, e-mails and telephone calls ;
- Communicate sensitive information to higher level managers ;
- Provide routine information pertaining to the work of the division/office ;
- Draft responses to written inquiries on routine questions ;
- Coordinate responses to sensitive inquiries ;
- Follow up on established deadlines and ensuring timely submissions by staff of reports, correspondence and other documents.
Administrative support :
- Maintain the supervisor’s calendar and arrange meetings ;
- Organize official travel on behalf of supervisor ;
- Preparing briefing materials for official trips or meetings ;
- Prepare documentation for the supervisor’s signature reviewing for style, factual and grammatical accuracy.
Operations support :
- Supports capacity development activities and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts ;
- Maintains and updates a system which monitors the absence of staff ;
- Supports management of administrative supplies, office equipment, and updating the inventory of items.
Budget monitoring support :
- Provides support on budget revision/preparation, implementation status, determination position of funding utilization, operational, and financial closure ;
- Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up ;
- Prepares and maintains records, documents and control plans for the monitoring of project/programme implementation ;
- Carries out transactions in VISION pertaining to grants for his/her section such as registering grant allotments and tracking expiring programme grants.
Procurement support :
- Guide managers in the process of PCA/SSAs in line with the policies and guidance issued by FRG, SD and DHR ;
- Facilitate the processing of contracts for consultants and external partners that provide a service to the section. This includes preparing and filing documents, completing necessary forms and templates, uploading TOR’s in VISION, and making necessary logistical arrangements ;
- Maintain up-to-date vendor lists, partners, and consultant rosters.
To qualify as a/an [champion or advocate] for every child you will have…
Education : Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.
- A minimum of six years of relevant administrative or clerical work experience is required ;
- knowledge of video conferences or digital communication tools is considered as an asset.
Languages : Fluency in Arabic, French and English is required.
For every Child, you demonstrate…
UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
The technical competencies required for this post are….
Core Values :
- Care ;
- Respect ;
- Integrity ;
- Trust ;
Core competencies :
- Demonstrates Self Awareness and Ethical Awareness (1) ;
- Works Collaboratively with others (1) ;
- Builds and Maintains Partnerships (1) ;
- Innovates and Embraces Change (1) ;
- Thinks and Acts Strategically (1) ;
- Drive to achieve impactful results (1) ;
- Manages ambiguity and complexity (1).
View our competency framework at Competencies.pdf
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
- Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service ;
- Only shortlisted candidates will be contacted and advance to the next stage of the selection process.