Appel d’offres : World Vision recrute un(e) Responsable de l’administration en Albanie.

 

 

 

 

 

 

  Major Activities

  • Supporting program team in organizing important events, budgeting process, etc.
  • Actively participates in the department’s strategic planning sessions.
  • Integration and consolidation of monthly and weekly plans.
  • Helps coordinating events between the team, partners and other actors in the area.
  • Assists the coordination of transportation of Child Sponsorship (CS)  postage between Area Program (AP) -National Office (NO).
  • Fulfills procurement requests / conducts market surveys of local businesses for goods & services as per AP office administrative needs.
  • Assists AP team in preparing Purchase Request (PR) as per approved procurement procedures. Assist Development Facilitators in defining goods technical specifics especially for new items.
  • Keeps contact with NO procurement staff to ensure follow up of Purchase Order.
  • Brings together hard copy invoices and submit them to Supply Chain (SC)  staff in NO.
  • Reviews/Checks and receives all delivered goods/materials/services as per Purchase Request  and ensures quality of goods and accordance with all relevant documents (Contracts, PR, and PO). Ensures safety of goods and submits goods to staff.
  • Ensures small value purchases for AP needs as per petty cash WV policies. Ensure reconciliation followed up by proper documentation.
  • Coordinates purchases for Gift Notification purposes, (in clothes, industrial goods, school books and food packages).

WVA Vehicle Usage

  • Organize daily and weekly schedule for vehicle use. Assures the efficient usage of AP vehicle(s) as per staff requests.
  • Drive WV AP staff safely and on time when needed and when possible, according to activity plans.
  • Coordinate, observe and analyze all AP vehicles services/ repairs/ maintenance.
  • Compile a detailed monthly costs report of all AP vehicles based on daily log-books, fuel consume, service maintenance records.
  • Monitor the implementation of WVA Vehicle Driving Policy, required forms usage and reports as per WV internal policies.

Office Operation, Maintenance and Inventory

  • Provide office /kitchen supplies and equipment maintenance.
  • Supervise the arrangements: for venue and hotel bookings, traveling arrangements, office events, etc.
  • Provides office maintenance, including technical repairs as needed. Coordinates any required repairs to office equipment
  • Ensures an adequate implementation on office security procedures.
  • Ensure accurate inventory of assets in the AP. Compile the annual inventory and submit to the NO.

Staff Supervision and Reporting

  • Supervise the performance of AP staff driving WV vehicle.
  • Provide service quality report on cleaning services in the AP.
  • Performs clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings for the Manager or designate.
  • Assist the AP Team Leader in other tasks and assignments as needed, such as completing administrative services, etc.,
  • Be aware of the emergency procedures in a response and ensure that necessary preparedness measures have been implemented.

Qualifications for the role

Minimum education, training and experience requirements to qualify for the position

  • Higher education / Bachelor Degree in fields related to Finance, Business Administration or Business Management.
  • Good knowledge of English language in speaking and writing.
  • Proficient in using the various computer packages such as MS-word, MS-excel etc.
  • Be good in planning and have outstanding organizational skills.

Application process

Deadline: 26 March 2023