Avis d’appel à candidature : HIAS recrute un(e) Associé(e) de programme en Belgique.

 

 

 

 

 

 

ESSENTIAL FUNCTIONS:

  • Leads scheduling of and timely communication regarding interdepartmental meetings and workshops, including between HQ and field offices.
  • Drafts meeting agendas, organizes and/or creates meeting materials and ensures technology is prepared and ready to ensure participation from country programs and remote staff.
  • Acts as rapporteur for meetings and workshops, following up on next steps identified, including by distributing materials and scheduling follow-up meetings as needed.
  • Provides support for other interdepartmental initiatives as needed, including by providing additional logistical support and coordination for larger gatherings and multi-day workshops, such as regional retreats for field leadership and international training opportunities.
  • Leads on the processing of consulting agreements, and ensures payments are made in a timely fashion.
  • Interfaces with Human Resources on drafting, amending, and coordinating consultancies and other regional positions to ensure process and procedures are followed; supports processing consulting agreements and ensures payments are made in a timely fashion.
  • Facilitates the hiring of translators and interpreters for the cross-departmental meetings and ensures payments are made in a timely fashion.
  • Serves as the Africa & Eurasia point person on coordinating visits by field staff and the regional team to HQ, including by assisting with travel arrangements, accommodation and introductions to relevant HQ staff.
  • Leads on the provision of logistical support to visitors to HQ from representatives of other agencies, including by ordering refreshments, reserving rooms, setting up IT needs, etc.
  • Supports the onboarding of new staff, including through meeting scheduling, directing follow-up questions and other needs.
  • Posts Africa & Eurasia content on HIASnet, HIAS’ Intranet, as necessary.
  • Provides support on monthly invoices, processes credit card expense forms and helps process trip reimbursements and benefits for regional Programs staff and field-based leadership, as necessary.
  • Provides support on travel and accommodation of the regional team, as necessary.
  • Helps track travel to the Africa & Eurasia region by members outside of the team.
  • Performs other administrative duties as assigned by the regional department members, regional program members and field staff, as required.

QUALIFICATIONS & REQUIREMENTS:

  • Undergraduate degree.
  • 1-2 years of experience working in a humanitarian NGO preferred.
  • English and French fluency are both required.
  • Knowledge of and experience in the region.
  • Excellent technical skills, particularly with communication platforms.
  • Excellent oral and written communication skills, as well as interpersonal and problem-solving skills.
  • Excellent administrative processing skills.
  • Highly organized and detail-oriented; ability to work under pressure and meet multiple deadlines in a fast-paced environment.
  • Commitment to HIAS’ mission and values, and refugee protection.

Application process

Closing date :