Save the Children recruits a Sub Grant Officer – (200003DH) in Lashio

Key areas of accountability : 

Budget and Fund Disbursement

  • Desk review of Partners’ financial proposal, reports and share findings with Programme Manager and respective budget holders (Project Managers from Education, CRG and CP program).
  • Coordinate with three Project Managers and Program Coordinators for the review and revise partners budget in line with agreed work-plan.
  • Participate in review and analysis of the budget of the partners and provide necessary feedback and assist to Programme Manager.
  • Ensure sub-grants are issued on timely manner to the partner organizations and budget spend is in line with policies.
  • Assist Programme Manager in budget negotiation, budget revision and reprogramming.
  • Maintain sub-grant tracking sheets and conduct a periodic reconciliation of partners’ data in Agresso information system and make necessary adjustment, reclassification etc, if required.

 

Policy

  • Ensure the partner organizations are complying with all the donor and SCI policies and procedures as agreed on partnership contract/agreement.

 

Financial Monitoring and Compliance

  • Undertake periodic spot check service on grant management and book-keeping by partner organizations (on-the-spot audits).
  • Assist in preparation of the partner’s agreements ensuring partners agreement covered all necessary SCI and donor’s policy and procedures.
  • Ensure the adjustments through GLOS/CAPCOS are accurately prepared and posted in the system.
  • Monitor and update partners’ and field budget system on monthly basis. Provide guidance to partners either directly or through Program Manager for effective use of sub grants.
  • Monitor spending rate of ECHO program (Education, Child Rights Governance and Child Protection) and report to respective managers.
  • Involve for pre-award assessment of partners capacity before going into any contract.

Agreement/Amendment

  • Involve in pre-award assessment of partners capacity before going into any contract.
  • Ensure the partner’s agreements are prepared / amended on time.
  • Partners agreement covered all necessary SCI and donor’s policy and procedures.
  • Support payables unit in estimating the fund requirement for partners (monthly/quarterly).
  • Work on sub-grant closeout process.

Capacity Building

  • Assist Programme Manager in capacity building of local partners and conduct need assessment.
  • Provide accounting and financial monitoring training for partners including Fraud awareness and other updated SCI policies.
  • Organized training to build the capacity of partner’s support staffs regards on logistic and procurement, fix asset management and other administration things.
  • Provide technical aspect to Program and Project Managers budget phasing/planning and management. 

 

Program Management

  • Prepare relevant documents for bank transactions from Yangon to (MNGOs) partners’ Bank account.
  • Assist in preparation of requisitions and follow up procurement procedure, and other program related administration works.
  • Receiving and checking the partners’ financial reports and feeding back if necessary.
  • Closely work with Funding & Awards team for financial report preparation and budget amendment as necessary.
  • Any other tasks assigned by Programme Manager in relation to administration and logistics tasks.
  • Participate in the planning of grant specific audit.
  • Prepare and/or review the monitoring report after monitoring visit.

Other

  • Other tasks as assigned by Programme Manager/needed.

Child Safeguarding Responsibilities

  • Develop and pilot practical day-to-day approaches to increase awareness, commitment and interest in child safeguarding among staff members.

 

Qualifications  

Bachelor’s degree preferably in Finance or Economics or equivalent qualifications such as LCCI level 3 or experience in the related field.

Experience and skills 

  • Minimum 3 years’ experience in admin and finance fields, dealing with different partners, monitoring, micro grants/sub grants and detail expenditure of MNGOs /CBOs are preferable.
  • Provision of micro grants/sub grants and monitoring detail expenditure of local NGOs are preferable Less than or equal to 1 year experience.
  • Experience and knowledge of simple project book-keeping/accounting and budgetary control
  • Confidence to interact with staff from partner INGOs, LNGOs, CBOs and with the government authorities
  • Willingness to travel to field offices occasionally to support and monitor the work of partners’ activities.
  • Strong interest to learn more about local organizations, capacity building, M&E and participatory development
  • Proficiency in Microsoft package especially in excel and excellent interpersonal skills, including cultural sensitivity, assertiveness and negotiating skills.
  • Communicable in written and spoken English
  • Excellent analytical skills – the ability to analyse complex financial data and design an dprocedure effective management information.
  • Sound knowledge of budgeting and budget management.
  • Excellent understanding of financial systems, internal controls an dcontractual compliance.
  • A full appreciation of the value of co-operation, both externally and within a team environment.
  • Ability to contribute to a small, proactive team, motivating staff and working collaboratively wity colleagues and providing support and advice as necessary.

Management

  • Good people management skills/experience and proven ability to create an environment which encourages team-working and motivates a team across various geographical areas.

General

  • Ability to work collaboratively with colleagues across the organization developing effective working relationships to deliver outstanding results for children.
  • Commitment to and understanding of Save the Children’s aims, values and principles.
  • Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy.
  • Commitment to and understanding of Save the Children’s aims, values and principles.

Apply here