Description
Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org.
The Gambia is the smallest country on the African mainland. It stretches 450 km along the Gambia River and has a wealth of land, coastal, marine and wetland habitats and species of local, national, regional and global significance, making it an attractive tourist destination. The country has a population of 2.4 million, with a fairly high average rate of growth of 2.8% per year over the last decade. The Gambian economy relies primarily on tourism, agriculture and remittances inflows, and is vulnerable to external shocks. The country is undergoing a transition from the autocratic rule of the previous government to a fully-fledged democracy with successful elections conducted in 2016 and 2021. While major progress toward restoring democratic governance and respect for the rule of law has been achieved, setting the country on a new development path, it will be critical to ensure macro-fiscal stability, strengthen public service delivery, diversify the economy, and build human capital.
The Gambia program has an IDA portfolio of about $460 million (including national and regional IDA grants and credits and trust funds). The World Bank country program provides financial support and technical advisory services across a broad range of sectors, with a focus on macro-fiscal reforms, and investments in human development, energy and agriculture. The CPF for 2022-2026 is being finalized and is planned to include the following focus areas: i) Strengthen Transparency, Accountability and Effectiveness in Governance; ii) Enable Inclusive and Resilient Private Sector Driven Job Creation; and iii) Enhance Human Capital Investments to Develop a Productive Workforce. World Bank assistance is supervised by World Bank Task Teams and implemented by the government to support the government’s development plan.
The Word Bank Office Banjul, The Gambia is seeking a dynamic candidate to join the Team as an Administrative Assistant. The Administrative Assistant is an integral part of the Administrative and Client Support (ACS) Team. S/He will provide Administrative support to the Administrative Team under the Country Management Unit (CMU). The job requires frequent interaction with other institutional units, government officials, external organizations etc.
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 4-year term appointment.
Roles & Responsibility
The staff’s duties include but are not limited to:
• Support Resident Representative time management and scheduling
• Provide support to Operations Officer with portfolio management and monitoring including tracking corporate indicators and engaging with Task Teams on portfolio issues as needed. Retrieve data required for preparation of the Country Management Unit (CMU) monthly report and support the delivery of the report.
• Provide general research support and utilizes all relevant computer software to retrieve, maintain and manipulate data as needed.
• Facilitates official processes including signing packages, ensuring that signing packages are either signed virtual or properly presented and ready on the day of signing and facilitate submission of signed packages to Legal.
• Acts as Secretary at staff meetings. Prepares a table for follow-up with staff of key actions required during the week.
• Provide assistance in editing large documents.
• Maintain up-to-date files (both paper and electronic) and retrieve data from various sources and compile these for use by the CMU.Maintain records for the CR’s Office in WBDocs and in such other systems as may be needed from time to time
• Keep others informed by providing relevant information, reports or status updates.
• Support and work collaboratively with members of the immediate work team as well as with others in diverse work groups/teams/task forces, across World Bank Group offices
Selection Criteria
• Bachelor’s degree with at least 2-3 year’s working experience in administration; logistics; business management service, or other relevant fields.
• Strong interpersonal skills; commitment to team-oriented work in a multi-disciplinary matrix management environment. Prior Bank Group experience would be a plus.
• Demonstrated skills in retrieving/obtaining accounting and administrative information from various Bank sources and pulling them together in a useable format.
• Sound organizational skills and ability to prioritize and deliver assignments as required and ability to work under pressure and to meet tight deadlines.
• Strong English language skills (verbal and written).
Competencies:
• Demonstrates advanced knowledge and experience working with Microsoft office applications (Excel, PowerPoint, Word, etc.). Has ability and willingness to maintain up-to-date knowledge and skills as technology and workflow change.
• Demonstrates good organizational skills, and ability to work capably with minimal supervision in a fast-paced and deadline-oriented environment; can identify and resolve routine and non-routine issues. Able to stay organized, calm, and constructive in stressful situations. Able to select task and project delivery process and schedule, can manage multiple tasks within tight deadlines; demonstrates willingness to do what it takes to get a task completed within the agreed schedule. Demonstrates orientation to detail and quality; able to independently conduct quality control of own work (review for accuracy, fulfillment of relevant requirements, etc.)
• Demonstrates knowledge of own unit/department’s programs and products, and how they fit into the mission of the WB; knows key players, understands own role and value added to the team and to the organization. Displays good understanding of WB policies and procedures relevant to the area of assigned responsibilities and can apply and implement them with minimal supervision.
• Demonstrates flexibility and is receptive to the implementation of new solutions. Demonstrates willingness to avail and adapt oneself to effecting change. Demonstrates willingness to undertake tasks that stretch his or her capability.
• Proactively identifies problems or obstacles in area of assigned responsibility. Considers own behavior in context of WBG’s values and mission. Understands and displays flexibility to adapt to department needs.
• Displays a positive and professional service-orientation in client interactions. Demonstrates understanding of department’s key programs and/or products and how they are related to the larger organization. Prioritizes requests and/or tasks according to priority and highest impact for clients.
• Actively collaborates with others in own team and displays an open, helpful attitude toward others. Approaches conflicts as common problems to be solved. Includes others in own work and thinking. Considers the impact of work on WBG.
• Demonstrates initiative in building and growing own skills. Understands own knowledge and learning gaps. Takes feedback constructively and provides feedback on the work of others.
• Thinks through problems and articulates the appropriate course of action. Acts once decisions are made.
The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
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