Avis de recrutement : Médecin du Monde recrute un(e) Logisticien(ne) à Moldavie.
TASKS AND RESPONSIBILITIES:
Under the supervision of the administrative and logistics coordinator, you will be responsible for planning and implementing supply and technical logistics in the field.
More specifically, your main responsibilities are the following:
Supply and program
- Ensure the follow-up of the supply for the base and the project;
- Establish and update purchasing timelines;
- Coordinate with the adminstrative and logistics coordinator on elaboration of procurement plan;
- Supervise the preparation of purchasing documents and draft the contracts;
- Select suppliers and negotiate prices, deadlines, and delivery methods;
- Supervise purchasing, ensuring that approval rules and procedures are observed;
- Regularized all purchases files (signature to have, derogation letter…);
- Update of price lists and supplier files;
- Update the purchase follow-up tools;
- Implement the risks management SOPs and take diligent measures to ensure potential supply chain risks are prevented and/or reported accordingly.
Vehicle Fleet Management
- Negotiate vehicle rental contracts in line with existing framework;
- Establish vehicle movement schedules;
- Ensure that a complete vehicle breakdown repair kit is available on board all vehicles;
- Ensure that drivers are aware of their obligation to adhere to MdM safety rules and procedures;
- Check that vehicle logbooks and other mandatory or legal document are in place and are used correctly;
- Update the Fuel follow up.
Equipment & Asset management
- Ensure tagging of all MdM assets is done;
- Ensure proper repairs and maintenance of equipments and assets;
- Ensure the equipments and assets register is well maintained and updated;
- Follow up on incident reports for damaged or lost equipment and assets.
Warehouse/ stock management
- Ensure warehouse security and personnel safety is observed;
- Spot check on all warehouse records i.e., stack cards, ledgers and database are up to date and accurate daily;
- Ensure the management of contingency/buffer stocks is well done;
- Ensure warehouse management is done according to established SOPs.
Compound and facility management
- Ensure safety of our staff within the compounds i.e., hazard free working environment;
- Ensure firefighting equipment’s are placed on strategic positions;
- Ensure clear accessibility to all areas of concern within the compounds;
- Ensure that we have lights, water and other compound necessities all through;
- Conduct random checks within our compounds in the mornings and evenings;
- Ensure the regular orders for the guesthouse (food, water, cleaning products…);
- Ensure the maintenance of the base (electricity, repairs);
- Upgrade and develop facilities for the living area of the expatriate.
IT & Communication
- Ensure there is stable and reliable internet by ensuing effective tracking systems of contractual obligations, etc.;
- Support and ensure the rollout and use of VHF communication system;
- Ensure there is proper management of the VHF radios i.e., repair, configuration, use etc.;
- Support in the training of staff on VHF use and communication.
Team management
- Recruit and monitor the performance of the logistics team through regular appraisals and action plan follow-up;
- Provide technical support to the logistics team and if needed, training sessions.