Appel à candidature : OIT recrute un(e) Assistant(e) de programme et d’administration à Manila, Philippines.

Description of Duties

• Maintain project financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for daily transactions and reports.
• Process contracts for financial clearance and payment. Ensure the correctness and appropriateness of types of contracts used with each activity, and ensure all necessary supporting documents are attached.
• Prepare correspondence on own initiative to verify data, address and answer queries and follow-up as necessary with ILO staff, consultants, and counterparts. Draw the attention of the Project Officer/National Project Coordinator to matters requiring immediate attention.
• Review and request additional information on the financial reports of project implementing partners, ensuring compliance with ILO rules, before submitting to the Finance Unit.
• Classify and assign budget codes, verify and process claims for payment, and check payment vouchers, prices, and claims invoices.
• Consult with Finance Unit and project team on rules, regulations, and procedures, and inform project staff, partners, consultants, interns of new or revised procedures and practices.
• Provide administrative and financial backstopping and guidance for project staff and consultants, with respect to payments, entitlements, travel claims, and other requirements relating to accounts and finance.

• Prepare recurring reports as scheduled and special reports as required for donor reporting, for budget preparation, audits, or other reasons.
• Calculate and compile cost estimates and participate in budget analysis and projections as required by the supervisors.
• Draft correspondence, faxes, memoranda, and reports on administrative matters from oral instructions, previous correspondence, or other available information sources in accordance with standard office procedures.
• Responsible for all administrative tasks, including logistical support to the project personnel, travel arrangements, visas, hotel reservation, etc. and provide logistics arrangements for conferences, seminars, workshops, meetings, and webinars.
• Perform other relevant duties as assigned by the Project Officer, National Project Coordinator, and/or the Director of CO-Manila.

Required qualifications

Education

Completion of secondary school education with formal training in accounting and/or finance and administrative field.

Experience

Five years of progressively responsible financial and administrative work, and some training in an administrative field. Familiarity with UN administrative and financial procedures constitutes an advantage.

Languages

Excellent command of English and an official national language of the duty station.

Competencies

• Knowledge and understanding of complex body of financial and administrative rules, guidelines and procedures.
• Knowledge of in-house procedures for the preparation of documents and administrative forms, and for the creation and maintenance of filing systems.
• Good analytical skills. Ability to reason and make sound judgements.
• Ability to maintain financial records and prepare clerical accounting reports and statements. Must demonstrate responsible behavior and attention to detail.
• Ability to deal with confidential matters with discretion. Must display high standards of ethical conduct.
• Proficient with Microsoft Office and statistical software packages.
• High standards of integrity, professionalism, personal discipline, and impartiality.

• Excellent organizational skills.
• Ability to work on owns initiative as well as a member of a team.
• Ability to work under political and time pressure and meet deadlines.
• Ability to deal with people with tact and diplomacy.
• Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.

Application process