Appel à candidature : Recrutement d’un(e) Agent administratif(ve) à Sri Lanka.

 

 

 

 

 

GENERAL DUTIES AND RESPONSIBILITIES

Administrative tasks

  • Facilitate and coordinate the daily operations of the CKM Unit, ensuring that operational needs are met in a timely manner and are of high quality.
  • Facilitate preparation of and monitor CKM budgets in collaboration with Global Communications Lead and Finance Department to ensure accounting protocols and policies are met.
  • Implement and facilitate all stages of the procurement process using the online accounting system at IWMI.
  • Coordinate the preparation of all budgets and expenses, contracts and work packages, follow-up on work in progress, and ensure payments are made for subscriptions and to external consultants (editors, designers, suppliers, etc.).
  • Coordinate external freelancers (including editors and designers) and suppliers, sourcing quotes and negotiating rates in order to ensure value for money.
  • Manage and regularly update external list of CKM service providers and liaise with them on quotations/invoicing
  • Organize and attend meetings as appropriate to provide secretarial support services and concise meeting minutes or reports as requested.
  • Assist Global Communications Lead in organizing meetings and travel, arranging travel and meetings for staff trips abroad and finalizing post-travel administration and providing administrative and secretarial support at workshops.
  • Perform any other duties as required.

Communication tasks :

  • Support research staff with logistics for participation in global events such as registration, organization of booths, communications materials, etc.
  • Support regional communication staff by assisting with local event planning, logistics, production of communications materials and other tasks as they arise.
  • Support organization of webinars and virtual (internal and external) meetings
  • Support unit heads with overall coordination of workflows for CKM
  • Distribute and promote communications guidelines for IWMI staff to refer to when creating content. Handle general enquiries.
  • Maintain and improve institute press list and collate publicity received by the Institute, support preparation of press/information dossiers for campaigns organized by the institute.
  • Assist the Global Communications Lead and others if required in preparing visual presentations.

Requirements

Qualifications, Experience, Knowledge, Skills and Abilities:

  • A professional qualification in a relevant field.
  • At least 8 years of relevant experience in an academic, professional or technical organization.
  • Excellent communication skills in English (written and oral).
  • Excellent working knowledge of Microsoft Office software (Word, Excel and PowerPoint).
  • Ability to effectively establish priorities, and plan, organize and monitor own work in a multi-task environment.
  • Excellent service approach.
  • Good interpersonal skills and the ability to work in a multidisciplinary, multi-institutional and multicultural environment, with sensitivity and respect for diversity.
  • Advanced administrative skills.
  • Ability to take initiative and work with minimal supervision.
  • Attention to detail and accuracy.

Apply here

Closing date : March 2, 2023