Avis de recrutement : Recrutement d’un(e) Administrateur principal chargé de la rémunération et des avantages sociaux et de la paie à Genève, Suisse.

 

 

 

 

 

 

THE ROLE
The HR Department drives Gavi’s people agenda to support the organisation’s strategy and to build a high-performing, motivated and engaged workforce. It is organised into four areas: Recruitment: attracting and retaining critical skills for Gavi; HR Business Partnering: focusing on longer-term strategic business needs, talent development and employee engagement; HR Services: providing effective operational services and advising on HR policy and procedures, and HR Legal & Policy: providing advice on HR matters having legal employee relations & developing relevant HR policies and processes.
HR Service Centre enables HR operational excellence by delivering efficient and effective HR services, with a customer-centric approach. HR Services areas of responsibility include: inquiry services and transactional support, payroll, compensation and benefits administration, employee onboarding and offboarding, training administration, HR information systems management, and reporting & analytics.
The Senior Comp & Ben and Payroll Administrator will be responsible for the timely and accurate delivery of payroll and maintenance of benefits. The role will interact with Finance colleagues as well as any staff member who may have queries related to their payroll or their benefits. We are looking for a detail and service oriented individual, with solid numeracy, organisational and communication skills, and who is a proven team player.

Main Duties/Responsibilities

Payroll and benefits administration:    
•    Prepare and process payroll for staff, which includes entering all data related to payroll within the HRIS, checking and ensuring accuracy of payroll data and reports;
•    Perform payroll and benefits analysis and make recommendations;
•    Prepare and process stipends for interns;
•    Facilitate resolutions to any payroll errors or questions;
•    Administer employee benefits (such as Health and Accident Insurance, Education grant, Long Term Savings Plan (LTSP) withdrawal and home leave), which consists in reviewing documentation, processing claims or forms, reconciling benefits statements, and approving invoices for payment;
•    Respond to staff inquiries related to payroll and benefits on a timely manner;
•    Act as focal point of contact for external payroll and benefit vendors for payroll daily process;
•    Enrol or terminate employees participating in all benefit plans and programmes as well as implement related changes;
•    Maintain applicable staff files in compliance with internal policies;
•    Monitor and track service levels with external suppliers for continuous improvement;
•    Manage the process of LTSP withdrawal and coordinate with the LTSP panel for their review and approval as well as with our LTSP provider to process to the withdrawal accordingly;
•    Monitor the Grandfathering benefits for the related staff members and take any related actions;
•    Manage the Education grant allowance requests process with the support of the HRSC Manager;
•    Ensure the creation and publication of the yearly Salary certificate process and Total rewards statements;
•    Manage the application of the Merit Award policy and its data (calculation and payroll data);
•    Provide data and figures from Payroll and Benefits in ad-hocs related audit requests;
•    Contribute to improving policies related to payroll and benefits.

Extended Absences:
•    Collect and monitor attendance regularly for long term sick leaves;
•    Manage the refunds from insurances;
•    Liaise with insurances and finance team when needed;
•    Manage the parental leave process, monitor attendance regularly;
•    Provide regular or ad hoc absences reports and analysis.

Employee inquiries management:
•    Liaise with the Senior Assistant, Human Resources related matters;
•    Work closely with the Human Resources Manager and/or HR Business Partners on complex staff inquiries.

Leave & Absences and Global Mobility management:
•    Collect and monitor attendance regularly including short and long term sick leaves;
•    Develop regularly and on request data analysis, reports and dashboards on Leave and Absences;
•    Act as the focal point of contact for the Leave and Absences system;
•    Work with Human Resources Information System (HRIS) analyst to resolve technical or functional issues when needed and make recommendations to improve HRIS Leave and Absences module;
•    Review, approve and manage all travel requests related to home leave and to global mobility.

Languages
Written and spoken fluency in English and in French are required.
Academic Qualifications
Degree in HR or equivalent; payroll certification would be considered advantageous.
Closing date : 23 March 2023