Avis de recrutement : L’Action Mondiale contre la Faim recrute un Assistant logistique basé en Syrie.

 

 

 

 

 

In Afrin

The position is to be filled by July 15, 2023, with a contract duration until the end of project. TEmployment/Service location will be [[Afrin]], Syria. The position is paid according to [[paygrade]].

Your responsibilities

Overall Role:

Under the direct supervision of the Supply Chain Senior Officer /Supply chain officer and Log officer , the Logistics Assistant provides efficient and effective logistics support to the projects assigned to him/her:

  • Fleet management
  • Manage office services and Maintaining all logistic records

Responsibilities of the Logistician:

  • Receiving of all new procured assets from vendors as per the approved Purchase Orders.
  • Prepare GRN and receive commodity and goods and ensure compliance to Contract /LPO quality and quantity.
  • Maintain a proper filing of all documents related to WHH’s Assets (New, Old, lost, stolen items etc)
  • Prepare the necessary of Assets Handover form and submit to the Supply chain senior officer for endorsement before assigning any assets to staff.
  • Assist Log Officer in conducting of the physical count of CO Assets and property reconciliation report for all the WHH offices.
  • Responsible for safekeeping the hard copies and soft copies of the asset management forms, fleet management forms, warehousing documents, distribution reports, and other relevant documents relating to supply chain.
  • prepare and follow up payment requests for Offices, vehicles and others payments related

Management of Store/Warehouse:

  • Maintain proper store/warehouse record keeping and initiate to dispatch from the warehouse/store as per the approved Distribution Plan
  • Ensure that all Waybill/Dispatch Order is completed and signed and ensure the acknowledgment of receipts by the program teams
  • In coordination with the Supply Chain Senior Officer to establish warehouses systems and ensure appropriate warehouse management procedures in line with required standards.

Fleet management:

  • Fleet and drivers’ management, including schedule drivers’ duty and allocate vehicles
  • Prepare weekly vehicle movement plan.
  • Follow up on the log Sheet.
  • Follow up in signing the monthly crossing permission.

Other duties:

  • Make administrative and logistics arrangement of project activities (meetings, workshops etc.) when required.
  • Supervise the work of drivers, cleaners and receptionists.
  • Record and distribute incoming and outgoing correspondence, including emails, parcels and hand delivered messages and monitor responses
  • Regularly update the index of contact addresses (phone/ email).
  • Support the logistics of visitors’ programs, and manage travel requirements (tickets, flight and hotel booking, transport, etc.)
  • In addition to the above, the Logistician may be asked to carry out other duties requested by the Supply Chain Senior Officer.

Required Qualifications:

  • Position open to Syrian nationals only
  • Education: University degree or college.
  • Work Experience: Minimum two-years professional experience in a similar position, preferably in a non-profit organization
  • Skills/knowledge:
  • Previous experience in logistics.
  • Proven knowledge of computerized systems; high degree of computer literacy and word processing and Excel skills
  • Knowledge file management, transcription, and other administrative procedures.
  • Ability to work with minimum or no supervision with the ability to deliver tasks timely.
  • Ability to report to remotely located management
    • Social Skills; Ability to build a network and work in a team under pressure.
    • Language Skills: English and Arabic highly required (written & spoken).

Please send your application/CV in ENGLISH LANGUAGE via our online recruiting system by 24th June 2023 using the link: Apply here

Arabic CVs will not be considered. Only short-listed candidates will be contacted. WHH reserves the right to commence CV filtering prior to the announcement’s deadline due to the urgency of filling the vacancy.