Avis de recrutement : PNUD recrute un(e) Associé de projet sur la prestation de services au Tadjikistan.

 

 

 

 

 

Duties and Responsibilities

Under the direct supervision of the International Project Manager Project Associate on Service Delivery will work in close collaboration with the project team and CO programme and operations clusters, private sector, non-government and civil society organizations and will have the following duties and responsibilities:

Summary

  1. Project Implementation and Logistics Support;
  2. Administrative and Financial Management Support;
  3. Perform other related duties and responsibilities as and when required assigned by the Supervisor.

Project Implementation and Logistics Support:

  • Coordinate and liaise regularly with projects’ focal points on project activities for the preparation of offline and online and meetings;
  • Provide assistance on the capacity development component preparing training schedule and liaising with participants;
  • Assist in organization of full set of capacity building activities and coordinate activities with trainers and responsible partner institutions;
  • Coordinate and liaise regularly with the participants to the project’s offline and online meetings to ensure their full participation and involvement in the latter;
  • Arrange meetings, appointments, trainings; prepare meeting documents and meeting reports;
  • Collect statistics, data and information to be used for substantive monitoring and evaluation;
  • Ensure that all logistics aspects of the organization of the webinars and meetings are anticipated and taken care of prior, during and after the conducting of these webinars and meetings (sending off invitations; following up to confirm participation; procuring all required materials/services for meetings and webinars such as refreshments, communications material, audio equipment, translation services, etc.; preparing the selected rooms for the webinars and/or meetings; resolving logistics issues arising prior, during and after the webinars/meetings; among others);
  • Ensure that all communications are well documented and processes managed with the utmost transparency;
  • Keep the files for the related activities (procurement, travel, payments) up to date and in order;
  • Undertake any other task as required.

Administrative and Financial Management Support:

  • Create electronic folders on project documents, correspondence, reports and other materials ensuring safekeeping of confidential materials by following the established filing and archiving standards and procedures for the office;
  • Provide administrative support to the project team; handle travel services for staff and meeting participants
  • Efficient facilitation of regional workshops, team meetings and other related conferences including but not limited to logistics, administrative and procurement support
  • Support in recruitment for project related-staff/consultant/intern; assist in preparing the TOR, selection memo, budget, and coordinating with candidates.
  • Support in consolidating the data on financial reports, including expenditures and commitments monitoring and tracking.
  • Leads maintenance of the inventory of programme/project assets/equipment and programme/project correspondence and files
  • Supports the project team in providing guidance to the country and project offices on routine implementation of the project, tracking the use of financial resources.
  • Support the Project Manager in the tracking and reporting on activities and resources;
  • Support procurement and related financial arrangements in coordination with the Finance Officer and Administrative, Procurement and Finance Unit.
Required Skills and Experience
Education:
  • Secondary Education;
  • Bachelor’s degree in management, business administration or public administration, computer science, or related areas would be desired, but it is not a requirement.
Experience:
  • Minimum 6 years of  proven work experience in provision of administrative, project and/or management support  in international organizations and/or a non-governmental organization and/or the private sector is required.
  • Alternatively, if in possession of a Bachelor’s Degree, 3 years of proven work experience in provision of administrative, project and/or management support  in international organization and/or a non-governmental organization and/or the private sector would be required.

Required  skills:

  • Excellent interpersonal skills: being able to listen and collaborate with a wide range of players, being able to work independently, being pro-active and taking initiative.
  • Ability to manage workload individually and collaborate with a wide range of colleagues while meeting deadlines.
  • Excellent writing skills, as well as strong analytical aptitude and strong communication skills.
  • Excellent computer skills (MS Word, Excel, Powerpoint, internet, e-mail) are required.

Desired skills:

  • Good understanding of Tajikistan’s development context in general and e-governance issues.
  • Experience in programme implementation and logistics support.
  • Experience in administrative and financial management.
  • Logistics experience in organizing and successfully delivering high-level events.

Required Languages:

Fluency in both verbal and written English and Tajik languages is a must. Knowledge of Russian language is a strong advantage.

The following documents shall be required from the applicants:

  • Personal CV or P11, indicating all past positions held and their main underlying functions, their duration (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
  • A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
  • Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as  reports, presentations, publications, campaigns or other materials.

Deadline for application : January 13th, 2023

Apply here