Consultance : PNUD recherche une Associée de programme pour UNWomen en Indonésie.

The UN has been a strong partner of the Association of Southeast Asian Nations (ASEAN) in advancing Women, Peace, and Security (WPS) since 2017. Under the ASEAN-United Nations Plan of Action 2021- 2025, UN Women leads on Women, Peace, and Security in close collaboration with other UN agencies leveraging its coordination mandate to ensure the UN system delivers on gender equality and the empowerment of women and girls.

UN Women Indonesia Country Office (CO) includes the ASEAN liaison office function to extend support to ASEAN and its Member States in advancing Women Peace and Security (WPS) agenda in line with global normative frameworks. UN Women in partnership with Global Affairs Canada (GAC) is implementing the regional project, “Empowering Women for Sustainable Peace: preventing violence and promoting social cohesion in ASEAN” (The project).  The project aims to support ASEAN Member States to advance and strengthen WPS agenda, including through preventing violence against women and girls and promoting social cohesion in the region. The programme will ultimately contribute to the achievement of gender equality through inclusive and sustainable peace and development in the region.

Reporting to the Programme Coordination Specialist the Programme Associate works with and provides support to the members of the Project Team based in Indonesia and targeted ASEAN Member States (The Philippines, Viet Nam, and Thailand) in the implementation of project consistent with UN Women rules and regulations.  S/he contributes to programmatic, and financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations unit, programme and projects’ staff in the COs and RO and UN Women HQs as required for resolving complex finance-related issues and exchange of information.

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
• Provide technical guidance to the executing agencies on routine delivery and reporting of programme supported activities and finances;
• Prepare information for the audit of the programme and support implementation of audit recommendations;
• Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.
• Create awards in Quantum

2. Provide administrative support to the financial management of the Programme Unit

• Create projects in Quantum, prepare budget revisions, revise project awards and status, and determine unutilized funds and the operational and financial close of a project;
• Provide administrative support in monitoring budget preparation and the finances of the programme; including the finalization of FACE forms;
• Review financial reports, and prepare non-PO vouchers for development projects;
• Process payment for consultants;
• Maintain internal expenditures control system;
• Create requisitions in Quantum for development projects; register good receipts in Atlas;
• Assist in the preparation and follow up of cost-recovery bills in Atlas.

3. Provide administrative support to the Programme Unit

• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Make travel arrangements for the Programme Team, including travel requisitions and claims;
• Prepare public information materials and briefing packets;
• Assemble briefing materials and prepare PowerPoint slides and other presentations.
• Provide guidance and training to project assistants as needed

4. Facilitate knowledge building and knowledge sharing

• Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
• Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.

5. Provide administrative support to Resource Mobilization

• Prepare cost-sharing and other agreements; follow up on contributions within the CO resource mobilization efforts;
• Organize, compile and process information from donors, CO, and programme team, as inputs to various databases and documents.

Key Performance Indicators

• Timely and accurate support to events, workshops, and missions
• Full compliance of administrative activities with UN Women rules, regulations, policies and procedures
• Timely recording of overall programme unit finances
• Timely and accurate tracking of data for CO management and donor purposes
• Quality maintenance of internal systems.

• Completion of secondary education required.
• Bachelor’s degree in Business or Public Administration is an asset.

Experience:

• At least 6 years of progressively responsible experience in administration or programme management/support.
• Experience in working in a computer environment using multiple office software packages.
• Experience in the use of ATLAS/ QUANTUM is an asset.
• Experience in supporting a team.

Language Requirements:

• Fluency in English and Bahasa language is required.
• Knowledge of the other UN official working language is an asset.